Welcome to the Kurzweil 1000 Tutorial, Part 3. 
This text file contains Sections 17 through 26.

If at any time you need assistance, you can contact Kurzweil 1000 Technical Support by email at Kurzweil1000support@kurzweiledu.com or by phone at 888-995-9905 in the U.S. or Canada, or 781-276-0600 if you are calling from elsewhere.


Section 17: Working with Documents
Before you can get very far scanning a lot of documents and books, you'll need to know something about how to save those documents and how to retrieve them for reading or further scanning. 
If you don’t have Kurzweil 1000 running, press Control Alt K.		
In this section we’ll cover Opening, Saving and retrieving documents.		
First you’ll have another opportunity to try scanning. Use a page from the Reference Guide. Place the document on the scanner glass, close the lid and press the F9 key on the keyboard or the Start and Stop Scanning key, the last key in row two on the keypad. When scanning is done, Kurzweil 1000 begins reading the document.
How do you save this or any other document? There are several ways. 
If you are done with the document and you want to close and save it, press the F4 key to close it. Kurzweil 1000 informs you that the file has unsaved changes, and asks if you would like to save them. Recall that when we did this in the Scanning section, we didn’t save it. This time, press the Enter key to indicate that you do want to save it. 
Since this is the first time you are saving this document, Kurzweil 1000 tells you that the file has not been saved before and asks you to either accept or change the name it offers. The suggested file name is based on a phrase at the beginning of the document, and is followed by . K E S. 
This name is certainly fine. But it’s going to be pretty difficult to remember which document is which as you start accumulating documents. A better choice for a file name would be something that you can use later to help you remember what's actually in the document. The obvious choice for a book is the book's title. And you can certainly think of good ways to name other things you might scan and save. 
Let’s rename this document. Type “tutorial page” and press the Enter key.
Kurzweil 1000 saves the document with this new name and closes it.
What if you want to save a document, but not close it? You’ll find out next how to retrieve the document you just saved, make a change in it, then save the changes without closing the document.
To retrieve documents use the File Open command. Press Alt F for the file menu and then arrow down to the "open" item and press the Enter key. Or if you want to use the shortcut, press the Control plus the letter O keys. 
Your cursor is now in the File Open dialog. Kurzweil 1000 tells you the name of the first file on the file list. If you have only one document available, press the Space Bar to select it, then press Enter and it will open. If you've been scanning and saving documents for a while, you will probably have a lot of files listed. 
Use the Down Arrow key to move through the list, and press Enter when you hear the name of the file you want to open, in this case, “tutorialpage.” 
Now change the document by adding another scanned page. Press the F9 scan button. Kurzweil 1000 appends the new scanned page to the exiting scanned page. You should have two scanned pages in this document now. 
To save without closing the document, use Alt plus F to open the File menu, then letter S to select Save. The shortcut for this function is Control plus S.
You now know how to save your work when closing a document and when you want to continue to work in it. And you also know how to find it again. 
If you are scanning or reading a long document over a number of sessions, consider enabling the Autoload option in the Configuration Settings. Refer to the Online Manual under the topic “Autoload.”
This is just the beginning of learning about the File system. We’ll go into more detail in the next section.
Before you take a break, press F4 to close the “tutorial page” document. Notice that this time, Kurzweil 1000 closes it without telling you to save it. That’s because you had just saved your work when you used Control S.

Section 18: Navigating the File System and Organizing Files 
Let’s begin this section with a quick overview of a file system. 
A computer’s file system is a hierarchy of folders and files. Folders can have sub-folders and files in them. Kurzweil 1000, like other Windows programs, presents the file system in a “tree view,” where a folder’s contents are indented just as sub topics are indented from main topics in an outline.
In the previous section, you opened, saved and retrieved a file. You may or may not have noticed, but Kurzweil 1000 was saving your work into the same folder. That’s fine while you’re working in the tutorial, but in reality, you could end up with quite a long and jumbled list of files in this one folder.
In this section we’ll show you how to navigate the file system, move some files around, and create folders for your growing file collection.
It’s a good thing that you don't have to save all your documents into just one folder. 
When Kurzweil 1000 was installed, several different folders were created, and you can save your work into whichever of them you like. You can even make more folders if you want, and we'll show you how to do that too. 
By default, when you open Kurzweil 1000, the current folder is the General folder. If you don't change folders, all your saved documents go into the general folder. And when you restart Kurzweil 1000 and want to find them, you'll be looking in the General folder when you access the list of files in the File Open dialog. 
You can save documents in other folders. We’ll do this by using the Save As command. In the following steps, you’ll move the tutorialpage document from the General folder to the Letters folder.
First open the document by using the shortcut for opening a file, which is Control plus O. Kurzweil 1000 announces the first file name in the list. Use the Up or Down arrow key to find “tutorial page.” Press Enter to open it.
Next, access the Files menu by pressing Alt F. Then press the Down Arrow until you hear Save As, then press Enter. You can also use the Alt F plus letter A. Kurzweil 1000 tells you the name of the current file. Press Shift and Tab twice to go to the Folder tree view. Kurzweil 1000 tells you the name for the selected folder, in this case, it should be “General.” 
Use the Up and Down Arrow keys to explore your choices. You're starting in the middle, since you're in the General folder, and folders are sorted in alphabetical order. From top to bottom, the folder list includes: Articles, Books, Download, Fax (if you’ve used the Kurzweil 1000 fax program) General, Images, Letters, Magazines, Manuals, Recipes and Temporary. 
When you hear Kurzweil 1000 announce the “Letters” folder, press Enter. Kurzweil 1000 tells you the document has been saved to the “letters” folder.
What if you need additional folders to help you organize the growing amount of documents you have?
No problem, as you use the program, you’ll undoubtedly need additional folders and can create them as needed. 
Suppose that you are using Kurzweil 1000's word processing capabilities to write a paper for a class. You might want to save this and future papers in a folder called “my term papers.” To create this new folder, access the "new" item on the Folders menu. Press Alt plus letter L and press Enter since "new" is the first item in this menu. 
Kurzweil 1000 asks you to Enter the name of the folder you want to create. Type “my term papers” and press tab once to go to the OK button. Press Enter, and you’re done. Now, when you look at the list of folders available when you press Control plus O, the new folder should be listed along with the ones that Kurzweil 1000 put there when it was installed. Since Kurzweil 1000 places your cursor in the files list, and you want to find a folder, press Shift plus Tab, then use the Up or Down Arrow key until you hear the folder’s name.
This is a good spot to take a break. In the next section, there’s more about files and folders.

Section 19: More About Files and Folders
In this section, you’ll learn more about how to navigate in the file system and work with the Favorites folder.
In order to open a file, you use the File dialog to tell Kurzweil 1000 where to find it. You’ve already seen how this dialog and its file list work. 
But what if the files you want to access are not in the current folder, and aren't in another folder in the Kurzweil 1000 folders list. You can also use the File dialog to find and open these files. 
There are a couple of ways to do this. In the File dialog, you can type the path and file name, or you can navigate to the folder and file using the file hierarchy.
What do we mean by path name?
The path name is the chain of all the folder names and subfolder names in which the file is located. Each name in the path is separated by a back slash, which is the character created when you press the right-most key in the row just above the Enter key on your keyboard. Paths usually begin with the letter of your PC’s hard drive, followed by a colon and a back slash.
By typing the path name, you're telling Kurzweil 1000 how to navigate within your PC's file and folder structure to find a file. 
To use this method, you’d have to know the exact location of the file and its name. This works well for short path names, but can get very complex if you have files with long names or files located in some folder that requires you to type a long path. 
The easier way to access files in other folders is to navigate to them. Let’s give it a try. 
Press Alt F and letter O or Control +O to open the File dialog. Your cursor should be in the file list. Kurzweil 1000 prompts you to select files you want open and announces the name of the first file on the list.
When you use the Up and Down Arrow keys in the File list you hear all the files in the current folder.
To switch to another folder, you use the Folder tree view. To go to the Folder tree, press the Shift Tab keys.
Did you hear Kurzweil 1000 announce the name of the selected folder? If you haven’t changed the selected folder, the most likely folder is General. 
Your cursor is now in the Folder tree. As the name implies, the folders and subfolders are presented as a tree with subfolders branching off the main folder containing them. You can also think of the Folder tree in terms of an outline. The main folders are the main topics and their subfolders are the indented subtopics.
In the Folder tree, you can use the Left and Right arrow keys as well as the Up and down keys. The right key opens the selected folder to list its contents, at which point you can use the Up and down keys to go through the list of subfolders. The left arrow key takes you up to the containing folder’s level, at which point you can use the Up and Down Arrow keys to go through the folders at this level. 
Try any of these keys now and listen as Kurzweil 1000 announces the folder names. Kurzweil 1000 will tell you whether or not a folder contains other folders. When a folder contains folders, you would use the Right arrow to go to the branch with the subfolders. In the subfolders branch, you would use the Up and Down Arrow keys to go through the list of items at this level. Try going back up to the containing folder by pressing the Left Arrow key.
Here are some quick ways to traverse the Folder tree. Press the Home key to take you to the first item in the list at the same level. Press the End key to take you to the last item at the same level. 
If you want to go to the very first item in the Folder tree, press Control+Home. Likewise to go to the last item in the Folder tree, press Control+End.
Let’s say you’ve found the folder or subfolder you want. You now have to find the file. To switch to the File list from the Folder tree, press the Tab key. Notice that the Shift Tab and Tab key actions are the same for moving between controls in a dialog. 
Navigating the file list is the same as navigating through any list in Kurzweil 1000; you use the Up and Down Arrow keys. 
In this exercise you won’t be opening a file. But for future reference, when you come upon the desired file name in the file list, press Enter to open it. 
Also for future reference, the steps you just learned will come in handy when you perform two other tasks in Kurzweil 1000. The first is file management, such as adding, deleting, and sending files. The second is working with bookmarks, as the same concepts apply when navigating among multi-level bookmarks.
What if you have to traverse through many folders? Kurzweil 1000 provides the convenience of the Favorites list, which is accessible from the folders menu. 
If you have a folder containing a lot of files you would like to be able to read with Kurzweil 1000, put that folder into your favorites list, and save yourself the hassle of having to navigate. 
Use the "change" item in the folders menu to go to the desired folder and make it the current folder. Press Alt L and then letter C. 
Press the Up or Down arrow key until you hear the folder you want to put in the Favorites list. How about “Letters?” If you had been following along with the Tutorial and did the previous exercises, you should have the scanned document called “tutorialpage” in the Letters folder. Now press Enter. Kurzweil 1000 tells you that the current folder has changed to Letters. 
Press Alt L and the letter A to add the Letters folder to the Favorites List. You should hear a confirmation from the system.
That was easy. Now, whenever you want to go to that folder, just access your favorites list, which is also found in the File menu. 
Press Alt F and then letter F. You're now in the favorites list, which you navigate just as you would navigate any other list, with arrow keys and/or by typing the first letters of the file name you want. Press Enter to open the desired file.
If you have a lot of documents stored in various places on your PC, and you want to read these documents with Kurzweil 1000, you will find that the favorites list is a very handy time saver. 
Navigating the file system may seem confusing at first. But with a little practice, you'll get used to it and be able to move around with ease. 
Here’s a quick reference for file system navigation. 
The left arrow moves you up one level at a time in the folder hierarchy. The Right Arrow moves you down one level in a folder. The items on each level are organized alphabetically, and you navigate them with the Up and Down Arrow keys. 
It’s possible to type the first letter of the item you want in order to speed navigation through long lists. Once you have found the folder you want, press the tab key to go to the list of files in that folder. 
Remember too that if you are experimenting and you get lost, or you just want to back out of the whole process and start over, you can press the Escape key to exit and come back to what you were doing before you opened the File dialog. 
And if you ever want or need more information about a particular file or folder, Kurzweil 1000 provides the File Properties and Folder Properties dialogs. Let’s take a quick peek at the Folder Properties dialog. This dialog is accessible whether or not you have a file open. Press Alt plus letter L to open the Folder menu, then letter R to open the Properties dialog. Kurzweil 1000 announces the current folder. Use the Tab key to go through the properties listed. You’ll hear the size of the folder, the number of files it contains, its attribute, that is whether or not it is “Read Only” in which case, you wouldn’t be able to make changes to it or if it’s “Normal” in which case you can make changes. Then it gives you the name of the folder. Press Escape to close the Folder Properties.
The File Properties on the other hand is only available when a file is open. It provides similar information as the Folder Properties. Some of the differences include date and time of last modification and Statistics, which tell you the number of pages, words, paragraphs and characters that are in the file.
After all that information, it’s definitely time for a break. When you return, we’ll go over file formats, also known as file types.

Section 20: Changing File Types 
We start this section with a discussion about file formats and which type you should use for certain purposes, and we end with steps you’d take to change the file type.
Every file has a particular format it uses. And in the system, the file format is represented by a file “extension” which appears at the end of a file name. It’s preceded by a dot and typically three letters. So for instance, a Microsoft Word file name would consist of the name of the file followed by a period and the letters D O C, and an Adobe Acrobat file name would be followed by a period and the letters P D F.
When you create and save a file using Kurzweil 1000, whether it’s something you write or something you scan, it is saved in the Kurzweil Educational System’s proprietary file format. File names for this format consist of the actual name, followed by a period and then the letters K E S. The portion of the file name that comes after the period tells you what format was used to create this file. K E S documents open quickly in Kurzweil 1000 and Kurzweil 1000. They can accommodate bookmarks and remember where you left off before you closed them. If you want to share a document with someone else who does not own one of these programs, you would have to use another file format. 
You might choose the text file format, which has the letters T X T after the period. This type of file is much smaller than a kes file, and you can share it with people who are using other software programs. The disadvantage to this kind of file is that it does not retain the format of the original file. If you don’t need to keep the format information, or you don't need bookmarks, or you want to read the document using some program other than Kurzweil 1000 then the text format is a good choice. 
Rich text format is another common file type. This is the format to choose if you need to retain the file format when sharing the file with someone who does not have access to a program that will open kes files. 
There’s another file format, HTM or HTML, which you would use if you are creating text for Web output. It’s also a convenient way to create study documents if you have bookmarks in the original document. When changing a file to the HTML format, Kurzweil 1000 converts the bookmarks to links that you can later use to go to that particular bookmark.
So how do you save a file in a different format?
In a previous section, we discussed saving a file by accessing the save command on the File menu. This method of saving always preserves the file's original file type. But what if you want to change the file's format so that you can share it with a friend or colleague? 
First make a copy of the file by pressing Alt plus F to open the File menu. Press U to go to the Utilities submenu. Since Copy is the first item, press Enter. This opens the File dialog. Do you remember how to navigate the Folder tree and File list? Here’s a quick review:
• 	To switch between the Folder tree and the File list, press Tab or Shift plus Tab.
• 	In the File list, use the Up and Down Arrow keys to hear all the files in the current folder.
• 	In the Folder tree, use the right key to open the selected folder and list its subfolders, at which point you can use the Up and down keys to go through the list of subfolders. Use the left arrow key to go up to the containing folder’s level, at which point you can use the Up and Down Arrow keys to go through the folders at this level. 
Let’s use the document you named “tutorial page.” In the File list, press the Up or Down Arrow key until you hear its name, then press Enter. 
Next, give the copy another name. Let’s name it “page for max.” Then press Enter. 
Press Control plus O to find the copy. Press Enter to open it. 
In the open file, use the "save as" command from the File menu by pressing Alt +F and Down Arrow until Kurzweil 1000 says "save as" and then press Enter, or to go to Save As directly, press Alt+F+A. 
Your cursor is now in the File Name box in the Save As dialog. Kurzweil 1000 asks you to accept or change the file name. Press the Tab key to go to the File Type list. Kurzweil 1000 tells you the current format. Use the Up or Down key to review the list of file types. Let’s try RTF. When you hear it announced, press Enter. When Kurzweil 1000 asks you to select the file type RTF, press Enter. When it is done converting the file, the File dialog opens again. This time, the file name has the extension dot RTF. Press Enter to accept this change. Kurzweil 1000 then opens the file in its new format and tells you the folder in which the file has been saved.
You’ve just used one aspect of the Save As function. Keep in mind that because this function actually opens the File dialog, you can also change the file's name as well as its location, that is, move it to another folder. 
Before leaving this section, we want to mention that there’s so much more to Kurzweil 1000’s support of hundreds of file types. Here are just a few examples: You can access and work with ZIP files and folders, opening them, and moving and copying them. You can create and manage Wave and MP3 files. You can even open and work with files that Kurzweil 1000 doesn’t support. You’ll find out how next.

Section 21: Opening files with the Virtual Printer 
You can open a file in just about any file format in Kurzweil 1000. Recall that to open a file, you use the File dialog by pressing Alt + F then the letter O. 
If you try to open a file in a format that Kurzweil 1000 does not understand itself, such as Adobe PDF, it automatically attempts to use the KESI Virtual Printer to create an image of the file that i can recognize. In this manner, you can open files such as PDF files in exactly the same way as you would open any other kind of file.
In order to use the KESI Virtual Printer, you have to have an application on your system that understands the file format you want to use, and that application must have a Print capability.
If you have Adobe Acrobat or Microsoft Powerpoint and you want to give this a try follow these steps. 
Open the program. Then open the file in the program that you want to be able to read in Kurzweil 1000. Find the Print command on the File menu. From the Printer list, select KESI Virtual Printer, then press the Enter key.
Automatically, Kurzweil 1000 becomes the active window. Kurzweil 1000 creates a file, recognizes the contents of the Powerpoint or Acrobat file and begins reading.
You can save this file in Kurzweil 1000 as a . K E S file by using the Save As dialog box from the File menu. To review the use of the Save As dialog, go back to the previous section.

Section 22: Downloading Electronic Text
In this section, we're going to demonstrate how to download electronic text using Kurzweil 1000. 
Before you begin, there are a few notes to remember. In order to download electronic text, you must be connected to the Internet and certain restrictions apply to the use of some World Wide Web sites from which Kurzweil 1000 can download material. For instance, the Bookshare and Web Braille sites require membership. 
Ready? To do this, you use the Online menu. And the first step is to search for the text you want.
Press Alt plus the letter N. Don’t worry if you’ve forgotten the mnemonic keys. You can always press the Alt key to take you to the menu bar, press the Right or left arrow key until Kurzweil 1000 says "on line. Has a submenu" then press Enter. Kurzweil 1000 says "search for books. Opens a dialog." All the items in the Online menu open a dialog. 
Let’s take a quick tour of the Online menu.
The first item, Search for Books, as you might guess, lets you search a growing number of Web sites for books by their titles and authors. 
Press the Down Arrow key. The next item is Look Through the Bookshelves, which allows you to browse through all the available books on a particular site.
Press the Down arrow again. Kurzweil 1000 says, “Search for Magazines.” You can search for magazines by title and dates.
Continue with the Down Arrow. You should find Search the Classic Literature CD. This CD, which comes with the Kurzweil 1000 product package, contains a variety of electronic text.
News from KESI and Updates, are the last items on the menu, and both link to the Kurzweil Educational Systems Web site. They enable you to find the latest news from Kurzweil Educational Systems and to download product patches and updates quickly and easily. 
To use any of the subscription-based sites, such as Web Braille and Bookshare, refer to the Online Manual under “Online Search” for more information. 
Downloading books and magazines is quite easy. We’ll go through the Search for Books dialog and give you the general instructions. Once you have a sense of how it’s done, we encourage you try searching for a book yourself. 
You have multiple choices when searching for books. You can perform a simple search or a number of different complex search combinations. 
A simple search consists of instructing Kurzweil 1000 to find a match for the title or author you specify. Complex search examples include finding matches based on an of the following combinations: title and/or author, title and/or title, or author and/or author.
For now, let’s run through a simple search. If you want more information on complex searches, you can find it at your leisure in the online manual under the term, “complex search.”
You should still be in the Online menu. If not, press Alt N. To open the Search for Books dialog, press letter S. 
Kurzweil 1000 tells you what’s in the first field "title, search for a particular title." 
If you want to search by title, press the Tab key to go to the next field in which you can type in the title, in whole or in part. Try: “stories.”
 If you want to search for an author instead, press the Down Arrow key to change from title to author. Next press the Tab key and type in the author’s name. Try: “Dickens.” 
Press the Tab key twice to go to the Query box. Kurzweil 1000 repeats your search criteria.
Press Tab again to go to the Sites list. Here, you can use the Up and Down arrow keys to go through the list. By default all Web sites are selected. You can use the Spacebar when you hear the name of a site you don’t want. This deselects the site, telling Kurzweil 1000 not to search it. If a site is deselected, the Spacebar then selects it.
When you’re done, press Enter to start the search.
Kurzweil 1000 opens the Search Status dialog and tells you the status and the number of items found, if any. Next it reads the first title available for download, followed by the word “unchecked.” Your cursor is in the list of available books for download. Like any list in Kurzweil 1000, you can use the Up and Down arrow keys to go through the items. Press the Spacebar key when you hear the name of a title you want to download. 
By the way, in an earlier section, we showed you how to save a settings file. When you are done with a search, you can save your search settings in a file, which can most definitely save you time.
Now you’re ready to download the file.
When you’re done selecting the title or titles, press Enter to download the text files.
You can continue to work on your computer. Kurzweil 1000 tells you when the file or files have been downloaded.
If there are multiple formats of the text, Kurzweil 1000 asks you to select the format you want.
When Kurzweil 1000 announces that the download is complete, press Control O for the File Open dialog. Kurzweil 1000 asks if you want to open the file that was just downloaded. Press Enter and the file opens and Kurzweil 1000 starts reading. 
What if you don’t want to open and read the downloaded file just yet?
No problem. When Kurzweil 1000 asks if you want to open the file, press the Tab key until you hear “No.” Then press the Enter key. 
When you are ready to open the downloaded file, press Control O for the File Open dialog. In the File Open dialog, you can find all your downloaded files in the "downloads" subfolder of the Kurzweil 1000 folder. Each item you download appears as a separate folder. To go to the downloaded folder list, press the Tab key. Press the Up or Down Arrow key until you hear the downloaded folder you want to open, press the Enter key. 
It’s worth noting that some of the books you download may have very cryptic file names, rather than having the entire book name as the file name. For easier comprehension, as well as for ease of access, consider using the "save as" item in the Kurzweil 1000 file menu to change both the file's name and the location where it is stored.
One additional note, Kurzweil 1000 product package includes a Classic Literature CD which contains a variety of non-copyrighted books and text downloaded primarily from the Gutenberg site. You can also use the Search for Books feature to search the CD for text. Be sure, of course, to place the CD in your CD-ROM drive first.
Well, now that you know how to search for books, you’ll find that searching for magazines or books from the Classic Literature CD is just as easy. 
After the review that follows, stop the tape and try to search for and download a book on your own. Remember:
• 	You can find online Searches in the Online menu by pressing Alt N.
• 	You can do a simple search for books by specifying either a title or an author.
• 	Or you can do a more complex search by specifying any combination of titles and/or authors.
• 	Next you indicate which sites to search. All the sites are selected by default. To deselect a site, use the Up and Down Arrow keys. When you hear the name of the site you want deselected, press the Spacebar key. We suggest that while you are practicing, you deselect all sites except Project Gutenberg. This will help limit the number of downloaded files.
• 	For online magazines, enter the title, date from which and to which you want to search, and the sites to search.
• 	To open a downloaded file, you can do so as soon as Kurzweil 1000 completes the download. Or you can do so later by using the File Open dialog and looking in the downloads folder.
• 	You can save your search settings in a file and load it whenever you need it.
Happy hunting and reading. 



Section 23: Using Simple Bookmarking
As you read through long documents or books that you’ve scanned, brought in, or downloaded to Kurzweil 1000, it’s always useful to be able to mark pages to which you want to refer at a later time. 
Bookmarks are one of the most versatile tools in Kurzweil 1000. You can use them just to mark pages as you would physical bookmarks or to create outlines and summaries or study guides if you are a student. Here, we cover how to place single-level bookmarks. You can use these for pleasure reading or as a pre-reading tool in an educational setting.
First a note, Kurzweil 1000 bookmarks are valid in documents that are in Kurzweil 1000 K E S file format. So if you intend on using bookmarks in downloaded text files, you have to save them as KES files first. The Save As feature is accessible by pressing ALT F, then letter A. In the Save As dialog, make sure that the File Format says “KES.” 
To go through the following exercise, open a file in which you want to add bookmarks. Using the file you downloaded from a previous section is a good idea. It will also set things up for exercises coming up.
As you are reading and come to a place where you want to insert a bookmark, you can do one of two things. Open the Read menu by pressing ALT R, use the Down Arrow key until you hear “Insert Bookmark” then press Enter. The shortcut for this function is Control plus B. Kurzweil 1000 announces that a bookmark has been created. 
You can also generate bookmarks from keywords. Find a word in your document that appears multiple times. Open the Tools menu by pressing Alt O, then press G for Generate Bookmarks. In the dialog that opens, type the keyword then press Enter. Kurzweil 1000 creates a bookmark at every occurrence of the specified word. It announces when it is done and tells you how many bookmarks it created. 
Now that you have bookmarks in the document. Let’s see how you’d go to one.
Press ALT R to open the Read menu and then letter B for Go To Bookmark, or use the shortcut, Control plus R. The Go To Bookmark dialog opens and Kurzweil 1000 reads a bookmark description from the list. Press the Up or Down Arrow key until you hear the bookmark you want, then press Enter.
That’s it for simple bookmarking. In a later section, we’ll cover multi-level bookmarking. Next we’ll be presenting Kurzweil 1000 features that help you browse documents, summarize them, and create outlines, tables of contents and study documents. These are all particularly relevant for students. But even if you are not a student you can benefit from knowing how to preview documents and use multi-level bookmarks. In addition, we’ll go over how to look up words in Kurzweil 1000.
If you intend on continuing to the next section, press Control S to save the document without closing it. If you want to close the document, press F4. Then press Y in the Close dialog to save and close the document.


Section 24: Summarizing a Document
Being able to summarize a document can be very handy when you have a long file, when you are doing research and you want to determine whether or not a particular document has the information you need, or when you need a study document.
In this section, you’ll learn how to summarize a document, and along the way learn how to work with multiple open documents.
To go through this section, we suggest using the file you downloaded in a previous section. If it’s not still open, use Control O and the File Open dialog to open it. 
The Summarize function is on the File menu, so open the File menu by pressing ALT+F. Then press letter M for Summarize. If you have bookmarks in the document, Kurzweil 1000 asks if you want to use them to create a summary. Press letter Y for Yes, N for No or C for Cancel. If you answer No, a dialog opens and Kurzweil 1000 asks you to enter a subject or subjects. Type one or more key words that specify possible main topics, or just press the Enter key to let the system summarize automatically. Kurzweil 1000 announces that the summary is in progress. 
When the summary is done, Kurzweil 1000 opens a new document that contains the summary text. Typically, the summary is about ten percent of the size of the original document. 
Pause the tape here to listen to the summary more closely. 
Welcome back. 
By now you’ve probably noticed that there are two documents open: the original document from which you created the summary, and the summarized document. This is because you can open more than one document at a time, however, Kurzweil 1000 reads one document at a time.
Each document is in a separate window. To change to a different window, use the Window menu. Alt plus W opens the Window menu, then letter N or P opens the Next or Previous document, respectively. However, it’s a good idea to memorize Control plus F6, which also opens the next document, and Control Shift F6 which opens the previous document. Give it a try now.
As you cycle through, you should hear the name of the original document when it becomes the active document, which Kurzweil 1000 can read; and you should hear the “summary” document when it becomes the active document.
End this exercise by making the “summary” document the active document, and close it by pressing the F4 key.
Kurzweil 1000 asks if you want to save the document. You can save it with the default name. To get this name, Kurzweil 1000 takes the name of the original document, tacks on the word “summary” as a suffix. And since the summary document is in text file format, there should be the extension T X T at the end. 
Of course, you can also resave the file with any name you like by typing a new name. Then press the Enter key. The File dialog opens. Here you can decide where you want to place the summary document. By default, Kurzweil 1000 saves this file in the same folder as the original document. 
And if you saved it, you can always find it using the File dialog again.
Press the F4 key to close the downloaded file, which should now be the only one open.
In the next section, you’ll work with Kurzweil 1000 lookup tools. 

Section 25: Using Lookup Tools 
The lookup tools let you look up a word from the American Heritage Dictionary or Roget’s Thesaurus. You can also hear a word spelled aloud. 
There are two ways to access the dictionary or thesaurus: Through the Read menu while a document is open or through the Tools menu from anywhere in Kurzweil 1000. Both open the Lookup dialog. 
If you don’t have a document open, press Alt plus the letter O to open the Tools menu, then letter D to open the Lookup dialog. When you first open the dialog, your cursor is in the Word to be Defined text box. Type the word you want to look up. 
Use the backspace key to delete the current word, then type any word you want to lookup. Need a word? Try the word “Book.” Now press the Enter key. Kurzweil 1000 tells you the first meaning of the word. 
As you well know, many words have more than one meaning. Press the F8 key, the Page Down key, or the Enter key to hear the next meaning. To hear the previous meaning, press the F6 or the Page UP key. Use the F7 key to repeat a meaning. 
Kurzweil 1000 can find phrases. Press the Tab or Shift Tab key to go back to the Word to be Defined box and type the words. Try “high technology.”
What if you’re not sure about a word’s spelling or want to look up all words that have similar spelling? You can use something called “wild cards.” You can use the question mark as a wild card for a one-letter character or an asterisk for multiple letters.
Here are some suggestions for you to try. Type the word “street” followed by an asterisk. In the Result dialog that opens, Kurzweil 1000 tells you the number of matches found. Press the Tab key to go to the list and use the Up and Down Arrow keys to find and select the word or phrase you want to look up. If you press the Down Arrow once, you hear “street cred.” Press Enter to get the definition.
What if you are not certain of the spelling of the word “especially?” Type “e s p e * l y,” then press Enter. In the Result dialog, Kurzweil 1000 tells you one match was found. Again, press Tab to go to the word, and press Enter to get the definition.
Suppose you’ve forgotten whether calendar is spelled with an “a r” or an “e r.” You would type “c a l e n d ? r.” 
Now, try going through the rest of the process without instructions.
When you’re done press Alt D to close the Definition dialog.
Let’s try another lookup. This time for a definition AND a synonym for a word while reading. Note that when you have a document open, there are two shortcuts you can use. For the dictionary, it’s Control D and for the thesaurus it’s Shift plus the F7 key. These two shortcuts are great ways to expand your vocabulary.
If you downloaded a file in a previous section, open that file now by pressing Control O. If you don’t have any files on your system that you want to use for this exercise, you may use the Online Manual by pressing Alt plus letters H and O. 
Press the F5 key to stop reading when you come to a word or a phrase you’d like to look up. 
Press ALT + R to open the Read menu and choose “Define.” To use the shortcut, press Control plus D. Kurzweil 1000 tells you the word to be defined. 
Now press Shift F7 to get the synonym for this or another word. Press the Enter key. Try pressing Alt N to see if there is more than one synonym.
Notice that it’s possible to go back and forth between the definition and synonym lookup by pressing Control D and Shift F7, respectively.
When you use the Thesaurus from the Read menu, there is another option, Replace, which replaces the selected word in the document with the current synonym. If you are using the Online Manual, we suggest not trying this option, as you wouldn’t want to change this source of information. In general, to use this option, after you find the synonym you want to use, press the Tab key until you hear “Replace” then press Enter. Instead of the Tab key, you could also use Alt plus the letter R. Kurzweil 1000 would replace the word with the selected synonym.
Be careful when you use Replace as it does not take into account the form of the word in the document. If the original word is plural, for example, the replacement synonym will probably be singular. 
Let’s take a look at hearing the spelling of a word.
Find a word you want to spell, then press Alt plus R to open the Read menu, then letter L. You can also use the shortcut Control+L. This is a very helpful shortcut to know elsewhere in the program, as you can use it to hear Kurzweil 1000 spell the contents of text boxes and lists as well. Whatever method you choose, Kurzweil 1000 says the word then spells it.
If you want to hear the word spelled using a word alphabet, press Shift+Control+L. Give it a try.
If you were reading when you stopped to use the Spell feature, you must manually restart reading by pressing the F5 or the Read key.
This is a good spot for a break. Press F4 to close the document. If Kurzweil 1000 tells you there are unsaved changes, press letter N to not save changes; this is especially important if you are using the Online Manual.

Section 26: Creating and Navigating Multi-Level Bookmarks
Whether for work or study, there may be times when you have large documents to read and review. Inserting multi-level bookmarks offers quite a few benefits. Multi-level bookmarks can help you:
• 	Highlight important text, which all bookmarks, in general, do.
• 	Insert margin notes.
• 	Build outlines.
• 	Create tables of contents.
• 	Develop study notes.
• 	Get to the information you need quickly.
Kurzweil 1000 online manual is a prime example of using multi-level bookmarks. Recall that in an earlier section we showed you how to go to the bookmarks in the online manual and to navigate in the bookmarks dialog. You’ll use some of those skills again in this section. 
First, here’s a bit more information about multi-level bookmarks. 
Did you know that you can create up to six levels of bookmarks? 
Did you also know that once you create multi-level bookmarks, you can use them in conjunction with the Summarize feature or the Extract command to create study tools such as outlines and topic lists?
The concept of the multi-level bookmarks is analogous to an outline. For example, Level 1 would be a book’s Chapter titles, Level 2 would be the Sections, Level 3 the Subsections, and so on.
Ready to give multi-level bookmarks a try? We suggest using the file you downloaded or another book file you may have on your system. Press Control O for the File dialog, navigate to and select the file you want to open.
Upon opening the document, Kurzweil 1000 begins reading. When you hear a Chapter title, press F5 to stop reading. The cursor should still be in the title. You could also select the text first. To insert a multi-level bookmark, press Control + B + B. That’s right, you’re not hearing things. Press the Control key, then the letter B twice.
This opens the Bookmark Properties dialog. Kurzweil 1000 announces the text that’s in the Description box. The description is the text in which the cursor is currently located in the document.
You can, of course, change the description for this bookmark. But for now let’s continue through the rest of the dialog by pressing the Tab key. This is the Chime list box. Use the Up or Down arrow key to select Enabled. Later when we go to this bookmark, you’ll be able to hear Kurzweil 1000 chime. 
When and why would you use a chime? Using a chime in conjunction with descriptions is a convenient way to take notes in and set up a study document, for instance. When you encounter a chime in the text as you read, it reminds you that you had placed a note at that location.
Another Tab takes us to the Level box. Kurzweil 1000 tells us that this is Level 1, which is fine because this is a chapter title and it should be a first-level bookmark. Press Enter and this bookmark is done.
Next, insert a few sub-level bookmarks.
Press F5 to continue reading. When you come upon a passage that constitutes a section or a subsection, press F5 to stop reading, then press Control +B+B to insert the next bookmark. This time, try editing the description. 
Pressing Tab places the cursor in the Chime box. Kurzweil 1000 tells us that it is Disabled. Since this is a sub-level we won’t enable the chime. Press Tab again to go to the Level list. Using the Up arrow, change this to a level 2 bookmark. Press Enter and this bookmark is set.
Note that when you create a bookmark, Kurzweil 1000 uses the same level as the last bookmark that you created or modified.
Turn off the tape and continue doing this for a bit until you’ve created multiple hierarchies of bookmarks, that is, a few level one bookmarks containing some level 2 bookmarks, which in turn contain a few level 3 bookmarks. You can create up to 6 levels.
Remember to save the document as you work by pressing Control plus the letter S. When you’re done embedding the bookmarks, come back to the tape and we’ll show you how to navigate to them.
Welcome back. Multi-level bookmarks may seem daunting at first, but with a little practice, they can become second nature.
Now, let’s go to the bookmarks to see your handy work.
Press Control plus R to go to a bookmark. Kurzweil 1000 announces the bookmarks. 
If you remember how to navigate the folder tree view in the File dialog, then you already know how to navigate multi-level bookmarks. That is, you use the arrow keys.
When you hear Kurzweil 1000 say that a bookmark contains bookmarks, you use the Right Arrow key to go to the list of bookmarks it contains. To go through the list of bookmarks at the same level, you use the Up and Down Arrow keys. To go back to the containing bookmark, also known as going up one level, you use the left arrow key. Notice that Kurzweil 1000 tells you exactly what level you are in.
Here are some additional notes. While you are in this bookmark dialog, you have another opportunity to edit any description, sort bookmarks, or change the level. These are the exercises you’ll do in the next section.
If you want, pause the tape again and practice navigating through your bookmarks.