Light bar Top of Page Back of Scanner Light bar Top of Page Front of Scanner Light bar Top of Page Left of Scanner Light bar Top of Page Right of Scanner 12 Working with Settings This chapter contains the following topics: Kurzweil 1000 Settings. Accessing Settings. Voice Settings. Scanning Settings. Recognition Settings. Reading Settings. General Settings. Display Settings. Scanner Margins Settings. Configuration Settings. Verbosity Settings. Conversion Settings. Default Settings. Linking Documents and Settings. Saving and Working with Settings Files. Settings Status. Kurzweil 1000 Settings Kurzweil 1000 settings can affect the following: The way certain features operate. For example, you can change brightness settings to help the system do a better job scanning and recognizing very light text. The way Kurzweil 1000 interacts with you. For example, you can choose a reading voice you like, or choose fonts and colors for text display. You can modify all Kurzweil 1000 settings from the Settings menu. You can also modify settings from keypad’s Reading and Settings layers. For more information, you can either download the document, Using the Keypad to Access Kurzweil 1000, from the Kurzweil Educational Systems website—www.kurzweiledu.com— or refer to Appendix E, Using the Keypad to Access Kurzweil 1000 in the Online Manual. Additionally, you can save settings you use frequently in default files or user-named files, then load them when desired. Settings Categories There are nine settings categories: Voices lets you choose reading and message voices. For the Reading Voice, you can select a Language, Speech Engine, Speaking Voice, and the method by which it reads emphasized text. You can also set Pitch, Speed and Volume for the Reading and Message voices. Scanning settings control how Kurzweil 1000 scans printed material. For example, you can choose a page orientation for pages on the scanner, adjust the scanning brightness, or choose a scan resolution. Recognition settings control how Kurzweil 1000 recognizes pages it has scanned. For example, you can choose a recognition language, enable the speckle removal filter, or allow the software to recognize white on black text. Reading settings control the way Kurzweil 1000 reads text to you. Reading settings include reading unit, echo mode for typing, and punctuation level. General settings control general Kurzweil 1000 settings including how the system presents progress reports, and how it handles image and layout information in KES files. Display settings control the way text appears on screen. Use these settings to change font and color, enable or disable tracking, and set a magnification value. Scanner Margins settings control the margins for scanned documents. The scanner only recognizes the area of the page inside the specified margins. Configuration settings are settings you do not change often. They include: Scanner Margin Units, Shortcuts, Keypad Commands, Numeric Keypad Layout, Hot Keys for Scanning, Active Speech and Online Cache. Verbosity lets you choose from nearly two dozen Kurzweil 1000 events for which you want prompting, extra auditory assistance, or messaging turned off. Additionally, you can use your own sound files or edit the messages. There are other kinds of settings as well, usually referenced in property dialogs that are related to specific actions. There are, for example, settings associated with printing, embossing, and with sending documents to other devices. Like the nine categories of settings described above, you can save these settings to and load them from settings files. Accessing Settings You can find settings in the Settings tabs available from the Settings menu. Settings tabs are a combination of dialog boxes that you can access separately. These tabs allow you to access all the settings categories from one convenient location. You can make changes tab to tab, then apply all the changes at once. To access a Settings tab page: 1. Open the Settings menu by pressing ALT+T. 2. Use the UP/DOWN ARROW keys or the appropriate mnemonic keys to select any of the settings: Voices, Scanning, Recognition, Reading, General, Display, Margins, Configuration, or Verbosity. When the Settings tab opens, your cursor is at the first item for the category you selected. To move through the contents of a Settings tab: Because tabs are actually dialog, you can use the TAB key on the keyboard to move through the options. At the bottom are the OK and Cancel command keys. To get to and move across the tab titles: 1. Press CONTROL+TAB until you hear the title of the tab that’s open. This indicates that your cursor is in the tab titles. 2. Use the LEFT/RIGHT ARROW keys to move across the titles. 3. When you hear the title you want, press the TAB key to move to the first item on that page. You can also use CONTROL+TAB or CONTROL+SHIFT+TAB to move forward or backward, respectively. To go to a tab page using its mnemonic: Voices ALT+E. Scanning ALT+S. Recognition ALT+C. Reading ALT+R. General ALT+G. Display ALT+D. Margins ALT+M. Configuration ALT+F. Verbosity ALT+Y. All of these mnemonics work, with or without the ALT key, as long as the mnemonic is not used by a control on the current tab, by an item in the current list or list view control, and as long as you are not in a text box. In those circumstances, you must use the ALT key. To modify settings: You can make changes from one tab to another. Kurzweil 1000 keeps track of them. Most of the options for the settings are presented in list boxes. Use the UP/DOWN ARROW keys to make selections. Some settings are in checkbox lists. Use the ARROW keys to go through the list, and use the SPACEBAR key to check/uncheck boxes. There are also alphanumeric boxes. If you attempt to type into a box that does not support alphanumeric characters, the system tries to find an option on the current tab that uses that character as a mnemonic. If found, it positions your cursor at that control. For example, typing X almost anywhere in the Display settings tab positions your cursor at the Text Color list box. You can go directly to a setting by using its mnemonic key. To apply changes: When you are ready to apply the changes you’ve made, press ALT+A to apply the changes and leave the dialog open, or the ENTER key to apply changes and close the dialog. Voices Settings Kurzweil 1000 uses the reading voice to read documents and the message voice to speak messages from the program. The Voices tab page contains the following settings: • Role list (mnemonic R). Select Reading or Message. • Language list (mnemonic L). Select the language whose Voice settings you want to adjust. • Engine list (mnemonic N). Select a speech engine installed on your system. The engines listed are those that support the language you’ve selected. • Voice list (mnemonic V). The voices listed are those supported by the engine you’ve selected. Note: When you change the Language or Engine setting, the list of available voices changes. However, it does not immediately cause a change to the voice used to speak in this dialog. The voice will change only when you tab to another control, such as the list of voices. • Pitch combo box (mnemonic P). Type the desired value or use the UP/DOWN ARROW or the PAGE UP/PAGE DOWN keys to select a value. Each time you select a different voice, the Pitch is reset to the default value for that voice. • Speech Speed combo box (mnemonic S). Type the desired value or use the UP/DOWN ARROW or the PAGE UP/PAGE DOWN keys to select a value. • Volume combo box (mnemonic O). Type a value from 0 to 100 or change the value in small increments by using the UP/DOWN ARROW keys or increments of 10 by using the PAGE UP/PAGE DOWN keys. You can also adjust volume using the controls on the speakers. • Emphasis Method list (mnemonic M). Select the way you want Kurzweil 1000 to read the emphasized text. Possible selections include Change the Pitch, Switch to another Voice, Speak Normally, and Built In. However the available selections will vary depending on the currently selected reading voice. • Emphasis Voice list (mnemonic C). Select a voice to use to read emphasized text. This list is only available when the selected Emphasis Method is Switch to another Voice. • Emphasis Pitch list (mnemonic H). Type the desired value or use the UP/DOWN ARROW or the PAGE UP/PAGE DOWN keys to select a value. Each time you select a different reading voice, the Pitch is reset to the default value for that voice. This option is only available when the selected Emphasis Method is Change the Pitch. There is also a Test button (mnemonic T) for testing the voice settings you selected. Scanning Settings The Scanning tab contains the following settings: • Mode list (mnemonic M). Its options include: Scan and Recognize, Image Scanning Only, or Recognize Image Files. • Page Orientation list (mnemonic O). Select Automatic Page Orientation, page placement on the scanner (Back, Right, Front or Left), and whether or not you want to Set Once per Document. • Thresholding list (mnemonic T). Select Static, Dynamic, Grayscale or Color. • Brightness text box (mnemonic B). Type the desired value, or use the UP/DOWN ARROW keys or the PAGE UP/PAGE DOWN keys to change the value by ones or by tens, respectively. • Delay Between Scans text box (mnemonic A). Type a value from 0 through 30 inclusive, or use the UP/DOWN ARROW keys or the PAGE UP/PAGE DOWN keys to change the value by ones or tens, respectively. The system adds two seconds to the value you specify to account for the time it takes the scanner’s light bar to return to its home position. • Resolution list (mnemonic R). Select a scanning resolution of 200, 300, 400, or 600 dots per inch (dpi). In general, 300 dpi works well. For scanning good quality documents with very small print, try 400 dpi. • Scanner Source list (mnemonic S). Select an image source. The list depends on the kinds of scanners attached to your system. In general, you don’t need to change the contents of this setting. Changing the settings is useful in two situations: If you have more than one scanner attached to your system, you can switch between the two. Or if there is a scanning problem, a technical support representative may be able to use the information in this tab page to help diagnose or correct it. • Batch Scanning Prefix text box (mnemonic P). Type the desired prefix characters. It's possible to use backslashes and colons to specify the name of a folder to store image files or of a source folder containing files to scan. If you specify a folder or subfolder that does not exist, Kurzweil 1000 creates one. • Document Feeder list (mnemonic F). Automatic is the default. In this mode, Kurzweil 1000 uses the document feeder if it contains paper. Choose Enable when there is a feeder and you wish to use it, but Kurzweil 1000 cannot detect paper. Use Disable if there is no feeder. • Duplex Scanning list (mnemonic X). If you have a scanner that supports duplex scanning, you can use this setting, along with your scanner’s document feeder, to scan both sides of the page at the same time. Duplex Scanning is saveable in a settings file. • Hold Scanner list (mnemonic H). Select Default for Kurzweil 1000 to determine whether or not to hold the scanner between scans.This can help accelerate the scanning process. Select Never if subsequent scans fail with other settings. If you determine that holding the scanner works consistently with your scanner, you can select Always to Hold Scanner. • Brightness Uses Threshold list (mnemonic U). Some scanners support brightness, others support thresholding. Select Default for Kurzweil 1000 to determine the appropriate settings. Select one of the other options, Enabled and Disabled, if you have a scanner for which Kurzweil 1000 does not have information. More About Scanning Settings This subsection provides details on some important scanning settings. The Mode Setting There are three possible scanning modes: Scan and recognize simultaneously (default). Once recognition is complete, reading begins automatically. Image Scanning Only. This saves time during scanning, but you are unable to read the documents until the system performs its recognition process. If you start scanning in this mode, scanned documents are saved in image files, which are like snapshots of the scanned documents. The image files are saved in the "Images" folder. The files have a .tif extension. Recognize Image Files. In this mode, Kurzweil 1000 does not scan at all. Instead, the system starts recognizing the image files in the "Images" folder, one after another. As each image file is recognized, it is deleted. If you cancel and resume scanning, the system begins recognizing the remaining files. Page Orientation Setting This setting is defined in terms of the back, front, left, and right of the scanner. The definition of these positions differs from scanner to scanner. Back is the end of the scanner that is the home position for the light bar. For some scanners, this is also the end at which the lid is hinged. For other scanners, all positions are reversed and the back lies at the end of the scanner opposite the lid hinges. Page Orientation in the Scanning and Recognition Process The system rotates a page, if necessary, at different times during scanning and recognition. The exact point at which rotation occurs depends on the system’s scan mode and current page orientation. If page orientation is Automatic, the system performs any necessary rotation during recognition. If page orientation is Front, Left, Right, or Back of Scanner, the system performs any necessary rotation during scanning. If page orientation is Front, Left, Right, or Back of Scanner, and the scan mode is Scan to Image, the system still performs the necessary rotation during scanning. Therefore, if you change the page orientation to one of the other manual settings after scanning the pages but before recognizing them, the orientation change will have no effect. Automatic orientation, which occurs during recognition, will still work in this case. Automatic Page Orientation Per Document The Page Orientation setting Set Once per Document performs automatic page orientation for the first page of a document, then uses the result to set the orientation for the remainder of the document. When you close the current document, or perform an Insert Scan or Rescan on a different document, the system uses automatic page orientation again for a single page. Changing the page orientation to a different setting, then choosing Set Once Per Document again, also resets the feature and causes the system to use automatic page orientation for a single page. Set Once Per Document is not appropriate for documents with mixed landscape and portrait pages, or if you cannot maintain consistent placement of the document pages. If you choose Set Once Per Document and change the physical page orientation in the middle of scanning, your text will be unrecognizable. However, this setting is useful for consistent material, as it improves recognition speed. Brightness and Thresholding Settings The brightness setting determines if the image captured by the scanner is dark or light. You can specify a brightness setting from 0 to 100 – the best setting depends on your scanner and the type of material you are scanning. Lower values result in darker images and higher values in lighter images. You may have to try several settings before you find one that works best for your material. For many scanners, you have to use Static thresholding for brightness to take effect. The brightness setting itself is scanner dependent; some scanners do not support it at all. You can select one of three thresholding options: Static, the system default, creates a binary image, where each pixel is either zero for white or one for black, based on a system threshold value. Dynamic allows Kurzweil 1000 to sample the data the scanner sends, region-by-region, then set thresholding for each region, giving you more refined results. This setting is particularly well-suited for multi-colored page. Note: because the system uses more data for this process, scanning can slow down somewhat. Grayscale actually doesn’t use a threshold at all. It sends all image data from the scanner directly to the OCR engine. This setting gives you the best recognition the OCR engine can provide. But while it is particularly useful for difficult-to-scan pages, it can slow down scanning and recognition. If you keep grayscale images in KES files, it can increase the size of the files. Color lets you scan color images. Color scanning can be quite slow. Brightness settings will affect recognition, even if you scan in color, though they will not affect the color image itself. Notes: Some complementary color scanning features include: Keep Images, in the General Settings; the Show Image from the Tools menu to display and magnify the page in color; Print Images in the Print dialog to print a color image; and Extract Image from the File Utilities submenu to create a color TIFF file. Batch Scanning Prefix The Batch Scanning Prefix lets you have more than one batch scan in process at any time. You can initiate one batch scan, interrupt it for another, then resume the first batch scan once the second has completed. With Batch Scanning Prefix, all image files go into the Images folder. However, the prefix precedes each file name. When you later recognize image files, the prefix in the Batch Scanning Prefix box determines which group of image files is recognized. The default prefix is an empty string. To access the Batch Scanning Prefix setting: From a Settings tab page, open the Scanning tab (ALT+S). Then press P. Recognition Settings The Recognition tab contains the following settings: • Identify Columns list (mnemonic C). Choose Enabled or Disabled. • Two Pages list (mnemonic T). Select One Page or Two Pages. • Language list (mnemonic L). The available languages depend on the speech recognition engine installed on your system. You can select multiple languages. • Speckle Removal list (mnemonic K). Choose Enabled or Disabled. • Text Quality list (mnemonic Q). Select Normal, Degraded, or Draft Quality Dot Matrix. • llegible Character list (mnemonic I). Select a character: tilde (~), at sign (@), caret (^), number sign (#), or asterisk (*) to insert whenever the OCR software cannot recognize a character. Or opt to have no character by selecting None. • Partial Columns list (mnemonic P). Select Kept or Ignored. • Suspicious Regions list (mnemonic S). Select Kept or Ignored. • Blank Pages list (mnemonic B). Select Kept or Ignored. If you set Blank Pages to Kept, the system reports each blank page it finds, but the blank page remains in the document. This is useful if it’s important to maintain the page numbers from the original document. • Engine list (mnemonic N) has three options: FineReader Engine, ScanSoft Engine (Fast) and ScanSoft Engine (Accurate). When you select a recognition engine, the Language list updates to display the languages supported by the selected engine. More About Recognition Settings This section explains some important recognition settings. The topics here describe how you can change these settings to suit different kinds of documents, such as newspapers, white-on-black text, or documents in languages other than English. Identify Columns Setting Kurzweil 1000 can identify columns in scanned newspaper or magazine articles, allowing the system to read the document correctly. This feature is on by default. It is typically best to leave it on, because Kurzweil 1000 can usually identify either single or multi-column layouts when the feature is enabled. It is sometimes useful to turn it off for reading tables, especially tables of contents, as Kurzweil 1000 might separate the columns. If you are scanning two single-column pages simultaneously, use two-page mode rather than column identification. The following section describes two-page mode. Two Pages Setting It’s often helpful to scan two pages at once. This is the case, for example, if you are scanning a paperback novel. One way to do this is to recognize each page as a column of text. This approach, however, can cause problems if the material includes tables. To ensure the best recognition for two-page layouts, Kurzweil 1000 provides a two-page scanning mode. When you scan two-page layouts, Kurzweil 1000 adds each page to the end of the current document. That is, each page in the two-page layout becomes a separate page. This makes it easier to navigate in documents, as each page in the file corresponds to one page in the book, not two. If you insert a scan while using two-page mode, both pages are inserted before the current page. If you replace a page with two-page mode enabled, the two new pages replace the current page and the page after it. Language Setting Kurzweil 1000 recognizes many languages. While it’s possible to indicate that you are scanning text that could be in any of several languages, it’s best to indicate just the languages that are actually used in the document. The fewer languages you identify for recognition, the more accurate and the faster the recognizes is likely to be. The languages available to you depend on the speech recognition engine you are using. To specify the Language setting: 1. From a Settings tab, open the Recognition tab (ALT+C). Then press L to go to the Language check-box list. Each language has a check box. If that box is checked, the recognizer presumes that at least some of the text that you are trying to recognize is in that language. 2. Use the UP/DOWN ARROW keys to go through the list. The system tells you if the language is checked or unchecked. 3. When you hear one that you want, press the SPACEBAR key to select it. You can select multiple languages. Note: If a language is already checked, pressing the SPACEBAR unchecks and deselects it. To find out what languages are checked, press CONTROL+Y. Speckle Removal Setting The speckle removal filter removes isolated dots from a document. It’s designed to allow recognition of text overprinted on backgrounds of small, coarse dots, or text printed on speckly paper, like newspaper. The speckle removal filter may impair recognition of very small text, may reduce the system’s ability to identify actual half-tone pictures, and adds slightly to the recognition time. Text Quality Setting You can provide information about the quality of the printed text on the pages that you’re scanning. This lets the system work harder for poor quality text, or use standard recognition techniques for high quality text. There are three text quality settings: Normal is for standard, publication-quality documents with clear type. Degraded is for documents with substandard type quality. In some cases, this setting can severely impair recognition accuracy. Try this setting only if you cannot get satisfactory results by changing the brightness value while using the Normal text quality setting. Draft Quality Dot Matrix is for documents produced using economy/draft settings on dot matrix printers. Partial Columns Setting Partial Columns has two values, Kept and Ignored, where Kept is the default value. If this feature is set to Ignored, then columns whose left or right edge overlaps the scanner glass, and whose width is less than two inches, are not be recognized. This setting is not recommended if you are scanning a normal page with narrow columns, as a column might be too close to the edge and consequently lost. This feature is very useful, however, if you are scanning something that has a wider width than the scanner. Suspicious Regions Setting Suspicious Regions has two values, Kept and Ignored, where Ignored is the default value. The default behavior causes Kurzweil 1000 to analyze the quality of each word on the page, and identify clusters of poorly recognized text that lie outside of rectangular regions of well recognized text. If the text clusters are near the edge of the page, Kurzweil 1000 removes them. You might want to select Kept if you are scanning documents that contain information near the page margins that consists of one or more sparsely placed characters. An example of this might be a full page outline. Note: The Suspicious Regions option is particularly useful with the FineReader OCR engine. Engine Setting The Engine setting has three options: FineReader Engine, ScanSoft Engine (Fast) and ScanSoft Engine (Accurate). When you choose an engine, the Language list view updates to display the languages supported by the selected engine. Reading Settings The Reading tab contains the following settings: • Reading Unit list (U). Select Line, Sentence, or Paragraph. • Echo list (mnemonic E). Select Characters, Words, or Both, or Disabled. This setting applies to document editing and typing in dialogs.If you type quickly, you will not hear all of your typing echoed. • Header Avoidance list (mnemonic A). Choose Disabled, Carefully or Thoroughly. If you enable the feature, by choosing either Carefully or Thoroughly, Kurzweil 1000 ignores page headers and footers to either a lesser (Carefully) or greater (Thoroughly) degree, during continuous reading. For more information Go to the More About Reading Settings further along in this chapter. • Punctuation Level list (mnemonic P). Select Some, All, or None of the punctuation spoken aloud during reading. • Numbers Pronunciation list (mnemonic N). Lets you determine how Kurzweil 1000 pronounces numeric values. Select Full Numbers or Single Digits. • Language Identification list (mnemonic L). Lets you opt to have Kurzweil 1000 evaluate a document to see if it contains a different, supported language Per Page or Per Paragraph. You can also choose Disabled. • Duration text box (mnemonic D) Lets you establish a timer for continuous reading. If the value is non-zero, continuous reading stops at the next paragraph end after the specified time. Type a value in minutes, or use the UP/DOWN ARROW keys or PAGE UP/PAGE DOWN keys to change the value. • Table Identification list (mnemonic T). Select Enabled or Disabled. If a page contains text which has been marked by recognition, or, in the case of a word processing document, by the author, as a table, then Kurzweil 1000 can read it if this feature is enabled. The is option is enabled by default, and should be left enabled unless you find Kurzweil 1000 is having a problem recognizing tables in a particular document. • Line Endings list (mnemonic I). Allows you to set the treatment of the original line endings in a document. Choose Ignored to ignore line endings, causing text within paragraphs to flow freely from line to line, or Respected, where each line is treated as though it were a single line paragraph. • Emphasized Text list (mnemonic M). Choose Enabled to have Kurzweil 1000 distinguish between bolded, italicized and underlined words from words in regular font. Choose Disabled to direct Kurzweil 1000 to read through text using the normal Reading Voice. • Browse Method list (mnemonic B). Specify how you want to browse or preview a document: by First Sentence, Last Sentence, or Both First and Last Sentences. • Pause for Paragraphs list (mnemonic S). This allows you to control whether or not Kurzweil 1000 should introduce a pause at the end of all paragraphs that do not also end sentences. Enabling this setting improves the reading of documents that contain, for example, single line headings which do not end with a period. Disable it if the document does not properly differentiate between lines and paragraphs. More About Reading Settings This section explains some important reading settings in more detail. Reading settings enable you to adjust many aspects of reading, such as voice and pitch, speed and volume, the units by which you want Kurzweil 1000 to read. From the Reading Settings, you can also disable the system default Emphasized Text feature. Reading Unit Setting The reading unit determines increments of words by which you can move within a document. Possible reading units are Line, Sentence, and Paragraph. You can use the F6 key on the keyboard to move backward by unit, or F8 to move forward by unit. Kurzweil 1000 remembers the original layout of a page, although lines may wrap differently on screen. When you choose Line as the reading unit, Kurzweil 1000 uses the lines in the original document. Header Avoidance Setting By default, the Header Avoidance setting (mnemonic A) is Disabled, causing Kurzweil 1000 to ignore page headers and footers during continuous reading. There are two other options for this setting: Carefully and Thoroughly. If set to Carefully, Kurzweil 1000 recognizes headers and footers that contain up to three lines of text. It checks for matching text up to two pages before or two pages after the current page to determine if text is a header/footer. The system takes into account that page numbers differ, and ignores minor differences caused by misrecognition. If set to Thoroughly, Kurzweil 1000 recognizes any text within the header and footer areas of a document as potential headers and footers. If you are scanning two pages at a time, be sure to use Two Page mode. The Header Avoidance feature will not work properly if the pages in the open document contain multiple scanned pages. Note: This feature skips page headers and footers, but does not actually remove them from the file. If you would rather remove them, use the Remove Page Headers and Footers menu item from the File Utilities menu. Even if you enable Header Avoidance, Kurzweil 1000 does not skip headers and footers when it begins reading at the e top of a page after you use the Go To Page command. Punctuation Level Setting There are three punctuation levels: Some sends all punctuation marks to the speech synthesizer, which treats them using its own settings. None sends only those punctuation marks that are important to sentence structure (comma, period, semicolon, colon, question mark, exclamation mark, upside down question mark, and upside down exclamation mark). All other punctuation marks are removed. At the All level, those punctuation marks that are important to sentence structure are expanded so that their names are sent to the speech engine, followed by the actual punctuation mark. For all other punctuation marks, just the names are sent. Numbers Pronunciation Setting There are two numbers pronunciation options: Full Numbers pronounces numbers using their full names; that is, 14 is pronounced “fourteen.” Single Digits pronounces numbers digit-by-digit, so 14 is pronounced “one-four.” Language Identification Setting The Language Identification feature determines how often Kurzweil 1000 checks to see if a different language has been scanned. Language Identification settings are Per Page and Per Paragraph. The Per Paragraph setting may not always provide perfect results. Because there is less text on which to base a decision, the system is more likely to decide on the wrong language. Language identification is not available if the system does not support speech for multiple languages. Duration Setting Kurzweil 1000 can be used to record audio tapes. A common problem, though, has to do with the limited capacity of the tape. You can use the Duration feature to indicate how long you would like Kurzweil 1000 to read continuously. This is specified in minutes. Kurzweil 1000 will try to stop at a paragraph boundary, so the actual amount of time that it will speak is approximate. When it stops, the cursor will be positioned at the beginning of the first unread word. You can change tapes, start recording, and press the read button to continue the recording. Table Identification Setting Documents sometimes contain tables, and Kurzweil 1000 is able to read them as a table, allowing navigation by cell, and automatically reading the appropriate headings for the cell. If the table formatting was not identified correctly, this can occasionally be problematic. You can, as a consequence, disable this feature here. Note that if you modify a page that contained a table when this feature is disabled, and you later save the document, when you read it later it will no longer have a table, even if this setting has been re-enabled. Line Endings Setting The Line Endings feature determines what the Kurzweil 1000 editor does with the original line endings in a scanned document. They may be Respected or Ignored. If Line Endings are ignored, then paragraphs are used to determine how text is positioned in an editing window. The number of lines in a paragraph becomes a function of the width of the editor window, the size of the font, and the length of the words. When a word won’t fit because it is too close to the right margin, it becomes the first word on the next line. This approach is normal for word processors, because it is very convenient when you are composing or editing. If you change the setting so that line endings are Respected, the original line endings from the scanned document are used to establish the end of each line in the document. It no longer matters if the words don’t actually fit in the window, as the text will scroll horizontally in the window. From the perspective of the editor, each line is now also a single line paragraph. Each real end of paragraph mark is doubled, so that there is a blank line after the end of each paragraph. However, commands that would normally work on a paragraph, such as paragraph editing, or forward/rewind by unit when the unit is set to a paragraph, will now behave as though each line was a paragraph. You can change this setting whenever you wish and all open files will alter their behavior based on the setting. Why would you want to do this? Because sometimes you might want to pay careful attention to the original line endings. You might find this appropriate when you scan and read Poetry, computer code, or forms. The effect of this command varies depending upon the type of file you are reading. Word processor documents such as Word, Word Perfect, and RTF, don’t contain end of line information. Each paragraph will end up stretched on a very long line, wrapping only when it hits the maximum width of the editor itself. Text documents, on the other hand, usually have either end of line information or end of paragraph information, but not both. Use of this feature for most text documents will give you pretty much what you would get if you were to open the text document in a text editor, such as Notepad or Wordpad. Scanned documents (KES files), typically contain both line endings and paragraph endings, both from the original scanned document. Emphasized Text Setting Emphasized Text is a default Reading setting. Kurzweil 1000 uses an emphasis method to read italicized, bolded, or underlined text, and to announce your position within tables, allowing you to focus on important words. The emphasis method may be either the use of a different voice or a change in pitch of the current reading voice. Select Disabled to disable Emphasized Text, and Enabled to use the feature. For more information on specifying an emphasis method, refer to the Voices Settings section detailed earlier in this chapter. General Settings The General tab contains the following settings: • Page Numbers list (mnemonic B). Select Operator Defined or System Defined. • Automatic Corrections list (mnemonic C). Choose Enabled or Disabled. • Fix Hyphens list (mnemonic Y). Choose Enabled or Disabled. When enabled, this feature removes end of line hyphens whenever Kurzweil 1000 applies corrections, either automatically or manually. • Keep Images list (mnemonic I). Select Enabled, Poorly Recognized, or Disabled. When enabled, Kurzweil 1000 retains and associates images with recognized text while recognition is in progress. As long as you are using the .kes file format, Kurzweil 1000 saves the images. Selecting Poorly Recognized allows you to save images of poorly recognized pages for recognition later. • Keep Layout Information list (mnemonic O). Enable this feature to retain the position and size of each word and each region while recognition is in progress. As long as you are using the .kes file format, Kurzweil 1000 saves the images. Note: You cannot disable this feature if you have enabled Keep Images. • Confidence Threshold text box (mnemonic T). Enter a value from 0 to 100, including decimal values. This number tells Kurzweil 1000 what is an acceptable recognition threshold. Any value less than the threshold indicates that a page is poorly recognized and is reported in the Poorly Recognized Pages dialog, available from the Tools menu. More About General Settings This section provides details on some important settings in the General tab. Page Numbers Page Numbers allows the system to report user-defined page numbers in a document. If you choose Operator Defined, Kurzweil 1000 uses the page numbers you have set for a particular document. Operator-defined page numbering is helpful if you are scanning specific chapters and want to keep the Kurzweil 1000 page numbers and the printed page numbers the same. If you choose System Defined, Kurzweil 1000 uses its own page numbers, even if you have defined your own. Maximum Line Length This setting determines a maximum line length, in characters, for text output only. When Maximum Line Length is zero, Kurzweil 1000 keeps the original line endings from the scanned document. When the value is non-zero, Kurzweil 1000 ignores the original line endings, and adds line endings based on the system’s maximum length. If you want each line to contain a single paragraph, use a very large number. Automatic Corrections If enabled, this feature automatically applies the current corrections list to each page you scan. After recognizing a page, Kurzweil 1000 applies the substitutions you’ve specified. When it reads the page, you’ll hear the corrected text. Fix Hyphens When words are split between two lines in the same paragraph, a hyphen is typically used to indicate that this has been done. This hyphen is somewhat ambiguous, as a hyphen could also be used to indicate a compound word which just happens to have been broken into multiple words. The Kurzweil 1000 always attempts to remove end of line hyphens when the next line is part of the same paragraph, when each word is, by itself, not in a dictionary, and when the combined word, once the hyphen is removed, is in the dictionary. If you enable this feature, end of line hyphens will be removed and words will be reconnected more aggressively. This activity will occur when corrections are applied. Keep Images Recognition consists of a conversion of page images into formatted text. By enabling this feature, you can keep a copy of the image in the KES file, associated with the page it was used to recognize. Kurzweil 1000 first rotates the image, if necessary, to match the text orientation, and then deskews it. When this is done, a number of additional features become available to you. You can, for example, Rerecognize the page at some later point. This can be very useful. For example, suppose that you scan a page containing a table, and you later find, when you read the page, that the table has been separated into columns, making it difficult to understand. You can disable column identification, and then rerecognize the page. Not having to find the original page to rescan it can be quite convenient. You can also use the Show Image feature, which will bring up an image of the current page on the screen. This image can be magnified, you can move around in it, and you can have text read and highlighted while the image is displayed. This is obviously useful if you have some vision. It can also be useful if you have access to sighted assistance on occasion. If you are having a difficult time getting a good scan, someone is more likely to have an accurate diagnosis of the problem if they look at the scanned image than if they look at the original page. Even if you don’t have easy access to sighted assistance, you can use the Extract Image item in the File Utilities menu to create a TIFF file, which you can then forward to someone else (including those of us at Kurzweil Educational Systems) for assistance. In addition, this feature has the option of keeping Poorly Recognized images. This is a handy option if your main use for images is to rerecognize pages later Naturally, keeping images increases the size of the KES file. You can later remove an image from a page, or remove all images from a file by using the File Utilities submenu. Keep Layout Information Kurzweil 1000 can keep the location and size of each word, and of each text and image region in a KES file. This information can only be kept in a KES file - when you save a file in any other format, layout information is lost. If you keep this information, a number of additional features become available. You can use the Explore Layout item in the Tools menu to get detailed information about each region of the page, and even to reorder the text regions. You can move from one text region to another with SHIFT+F6 and SHIFT+F8. You can also find out about the precise location of any word by pressing CONTROL+ F1. Note also that layout information is needed if you wish to use the Show Image feature, so layout information is always kept if you are keeping images. Layout information adds to the size of a KES file. If you find that you are not using it, you can reduce the size of that file by removing layout information. Use the Remove Layout Information from File item in the File Utilities menu to do this. Display Settings For partially sighted users, Kurzweil 1000 provides a number of display settings. You can customize these settings to make on-screen reading and editing easier. The Display tab contains the following settings: • Tracking list (mnemonic T). Select Disabled, Word or Line. Tracking highlights each word or line that Kurzweil 1000 is currently reading. If you are scanning and reading documents at the same time, the system may recognize scanned documents faster if you disable tracking. If you use a refreshable Braille display but also use active speech, tracking by Line can be useful. • Color Area contains the following list boxes: Text (mnemonic X) controls the document’s text color. Highlight (mnemonic H) controls the highlight color used for tracking. Background (mnemonic B) controls the window background color. Block Highlight (mnemonic K) controls the highlight color used for background highlighting of the current word during reading. If you set the text and background lists to the same color, the text you type will not be visible on the screen. Note, however, that some words will be visible during reading if you choose a different Highlight color and enable Tracking. • Single Font list (mnemonic S). Choose Enabled or Disabled. Enable this feature so you can choose a single display font for both scanned text and text you type. Scanned documents use fonts suggested by the document itself. Do not enable this feature if you intend to edit font. • Font Area (available only if Single Font is enabled) contains the following list boxes: Name (mnemonic N) lets you select a font family from those installed on your system. Size (mnemonic Z) lets you choose a font size. Bold (mnemonic L) and Italic (mnemonic I) let you enable or disable these styles. If the Single Font setting is disabled and you are using the TAB key to move through the items in the dialog, you will skip this section altogether. • Magnification list (mnemonic M) (available only if Single Font is disabled). When you magnify text, Kurzweil 1000 automatically changes the length of each line so that all the words remain visible on screen. Type the desired value, or use the UP/DOWN ARROWS to change the value. • Word Spacing list (mnemonic W). Type a value from 0 to 10 inclusive, or use the UP/DOWN ARROWS to select a value for the amount of spacing you want displayed between words. Just above this list is a read-only text box containing the words, "Alpha, Beta, Gamma." As you change the word spacing value, use this text box to see how the amount of spacing you selected affects the text, and to test for the spacing you want. Scanner Margins Settings The Set Margins feature lets you specify margins for scanned documents. When you set margins, the area of the glass outside the margin boundaries during scanning is ignored. The scanner sees only that part of the page that is inside the margins you’ve specified. You can set Back, Front, Left, and Right margins. The definition of back, front, left, and right differs from scanner to scanner. Back is the end of the scanner which is the light bar’s home position. For some scanners, this is also the end of the scanner at which the lid is hinged. For other scanners, however, the back position, and all other positions, are reversed. In this case, the top of the page lies at the end of the scanner opposite the lid hinges. If you want the system to determine margin sizes, use the Auto Size option. Auto Size attempts to determine appropriate margins, and applies them to each page you scan. The Scanner Margins tab contains the following scanner margin settings: • State setting list (mnemonic S). Select Enabled, Disabled, or Auto Size margin recognition. • Back, Front, Left, and Right Margins settings are text boxes (mnemonics B, F, L, and R, respectively). Type the desired margin value. Auto Size Margins: How Do They Work? When you first enable Auto Size margins, the scanner scans the entire platen for the next two scans. Kurzweil 1000 determines where the text region is for each page, and selects margins that encompass this region. Once the system figures out the margins, it always stops scanning one inch after the bottom of the text region, which speeds up scanning. The text region can become larger, but never smaller, with subsequent scans. You can use this feature to find out where text is on a page. Simply enable Auto Size, perform two scans, then return to the Margins tab, and check the margin sizes that the system has found. When using Auto Size, it is important that the first two pages you scan contain a representative amount of text. If you’ve used Auto Size for a number of pages and you want to recalculate the text region for a different page size, open the Margins tab and disable this feature. Press ENTER to close the dialog box, then open the Margins tab again. Re-enable Auto Size. The system will again scan the entire platen twice to determine a text region. Auto Size also resets if you close the active document. Note: The unit of measure the system uses for this feature is determined by the Units setting in the Configuration tab page. Go to the section on Configuration Settings in this chapter. Configuration Settings Configuration settings are settings that apply globally and that you don’t change frequently. The Configuration settings tab contains the following: • File Dialog list (mnemonic F). You can choose Microsoft Windows Common file dialog instead of the default Kurzweil 1000 dialog for file-related functions such as File Open and File Save As. • Online Cache list (mnemonic C). You can request Kurzweil 1000 to download the latest list of available material from featured Web sites, Always Refresh, or on a 7 Days or 30 Days basis. • Units (mnemonic U) list. You can select Inches or Centimeters. • Shortcuts list (mnemonic S). Allows you to choose between two groups of shortcuts. Select Kurzweil 1000, or Emphasize Format Editing. This setting affects shortcuts for Spell, Insert Bookmark, Go to Bookmark, Left align paragraph, Right align paragraph, and Bold. • Keypad Commands list (mnemonic K). Choose Enabled or Disabled, or select the ScreenReader Keypad. If you disable Keypad Commands, Kurzweil 1000 no longer accepts keypad input. • Numeric Keypad Layout list (mnemonic N). Select Telephone or Calculator. From the Settings keypad layer, press the third key in row 1. • Hot Key for Scanning text box (mnemonic H). Allows you to choose a key combination that initiates Kurzweil 1000 scanning, no matter what application you are in at the time. • AutoLoad list (mnemonic L). You can enable or disable this feature. • Active Speech list (mnemonic A). Choose among Enabled (the default), Disabled, Reading Only and Messages Only. When Enabled, Kurzweil 1000 reads all document text and system messages aloud. When Disabled Kurzweil 1000 does not read either document or message text aloud. Select Reading Only to disable the Message Voice, so that you only hear document text read aloud. Select Messages Only to disable the Reading Voice, so that you only hear system messages read aloud. • Hot Key to Start K1000 text box (mnemonic Y). Type the desired hot key combination beginning with either the CONTROL or the ALT key. The default is CONTROL+ALT+K. • Start K1000 Automatically list (mnemonic T). Select Enabled or Disabled. Enabling this feature can be handy if Kurzweil 1000 is your primary application and if no one else uses your computer. More About Configuration Settings This section provides details on some important Configuration settings. File Dialog Settings Those of you who are well-versed in standard operations in Microsoft Windows may want to use familiar file dialogs within the Kurzweil 1000 environment. The File Dialog option lets you select Windows Common File dialog instead of default Kurzweil 1000 dialog for file-related functions such as File Open and File Save As. Note: By choosing the Common setting, you won’t be able to change the sort order of file lists, spell file names with CONTROL+L, or listen to the list of names with CONTROL+Y. In addition, when you save files in another format, you will have access only to the conversions that are in your preferred list and that have known extensions. In the Common File mode, commands that require folder names, such as Delete Folder and Change Folder, as well as Move and Copy File, use the Traditional Kurzweil 1000 File dialog. Online Cache Setting Kurzweil 1000 provides direct access to certain online material, such as electronic books, that are of interest to the Kurzweil 1000 user community. This functionality features links to the Internet Web sites from which you can search and retrieve the material. The Online Cache is a background function that tracks downloadable items available from the currently available Web sites. When that list of items is large enough, Kurzweil 1000 downloads it, and caches or saves and stores it on your computer. The next time you run an online search from the Kurzweil 1000 program, it looks in this online cache, saving you search and retrieval time. You can request Kurzweil 1000 to perform the cache function Always, or when the list is older than 7 Days or 30 Days. The default is 7 days. Units Setting This setting determines which unit of measure, Inches or Centimeters, applies throughout the Kurzweil 1000 program. The default is Inches. Select whichever one you are most comfortable using. Whenever the system needs to use a unit of measure, for instance in determining the margins for the Auto Size option, it uses the selection you specified here. Shortcut Keys for Settings Some of the shortcut keys traditionally used by Kurzweil 1000 for spelling and bookmarks conflict with shortcut keys commonly used by word processors for format editing. This setting lets you choose which approach to use for shortcuts. When you select Traditional shortcuts, you can use the following keys and functions. CONTROL+SHIFT+B turns the bold setting for text on and off. CONTROL+F12 aligns a paragraph to the left. CONTROL+SHIFT+R aligns a paragraph to the right. CONTROL+B inserts a bookmark. CONTROL+L spells the current word. CONTROL+SHIFT+L spells mnemonically. CONTROL+R takes you to a bookmark. When format editing is emphasized, you can use the following keys and functions: CONTROL+B turns the bold setting for text on and off. CONTROL+L aligns a paragraph to the left. CONTROL+R aligns a paragraph to the right. CONTROL+SHIFT+B inserts a bookmark. CONTROL+F12 spells a word. CONTROL+SHIFT+F12 spells mnemonically. CONTROL+SHIFT+R takes you to a bookmark. Hot Key for Scanning The Hot Key for Scanning setting allows you to choose a key combination that initiates Kurzweil 1000 scanning, no matter what application you are in at the time. The default hot key combination is CONTROL+ALT S. Use these keys if you have not defined your own hot key combination setting. It is best to avoid common shortcut key combinations when you define a hot key for scanning. For example, if you use the combination, CONTROL+S, you are unable to use this combination to save files in any other program while Kurzweil 1000 is running. AutoLoad Setting When AutoLoad (Automatic Document Loading) is enabled, Kurzweil 1000 does not check if files need to be saved when you exit the application. Your original copies of the file are not updated (saved), but only a temporary system copy. The original files are updated only when you perform a save. If you enable AutoLoad, you should save your settings in the default settings file so they can take effect on startup. (Go to the section Saving Your Settings for details.) In this case, the feature automatically opens all files that were open when you previously exited Kurzweil 1000. The system begins reading with the last file you opened. AutoLoad is useful if you are using the product to scan or read a long book over a number of sessions. It is also useful for novice users who are new to file management. You should disable this setting in multi-user environments that are not protected by separate Windows passwords, as it gives any user easy and automatic access to everyone else’s documents. Active Speech Setting Normally Active Speech is enabled so Kurzweil 1000 can read text and speak messages. If you disable Active Speech, Kurzweil 1000 uses quiet mode, disabling the speech engine so a screen reader can take over. If Active Speech is enabled, minimizing the Kurzweil 1000 window can cause the application to stop speaking. Speech is re-enabled when you maximize the window. This, together with the scanner hot key feature, allows you to work in another application with a screen reader while scanning and recognizing in Kurzweil 1000. Verbosity Settings The Verbosity feature allows you to tailor Kurzweil 1000 messages to your preferences. You can choose from over two dozen Kurzweil 1000 events for which you want prompting, extra auditory assistance, a reminder, or messaging turned off completely. In addition, you can use your own sound files or edit the messages to further customize the responses. The Verbosity settings tab contains the following settings: • Event list (mnemonic E). Select the event for which you want to change the message or chime. In the next subsection, Verbosity Events, you’ll find more information about the events. • Signal list (mnemonic G). This list controls the response to and can vary depending on the selected event. Typically, you can choose between speaking a Message, hearing a Chime, or Disabling responses to the event. • Message area (ALT+M) consists of two parts: a text box and a command. If the event you selected has a message, it displays in the text box. You can edit or change the message. The Restore Default command (mnemonic ALT+R), available if you selected Message as the Signal, restores the original system message. Note: When listening to messages in the Verbosity dialog, you may hear Kurzweil 1000 say "percent." This is a place holder for a value that the system plugs in. For example, for the Event called Mnemonic, the message text you hear is "The mnemonic is ALT+%%." When you are working with Kurzweil 1000 and you hear this message in context, the %% is substituted with an alphabetical letter. So the message you hear would be: "The mnemonic is ALT+T." • Sound area (mnemonic S) consists of three parts: a text box, and two commands. If the signal for the event you selected is a chime, the Sound text box displays the full path and file name of the Wave file being used. You can type the path and file name of another existing Wave file or use Browse (mnemonic B) to open a Find dialog from which you can locate and select the desired file. Test (mnemonic T) lets you hear the newly selected sound. Verbosity Events This subsection lists all of the Verbosity Events in the order in which they appear. Remember that you can edit messages and select any Wave file on your system for the Chime where applicable. The Signal options for the following events are: Disabled, Message and Chime. Starting Kurzweil 1000. Message is the default signal. Exiting from Kurzweil 1000. Disabled is the default signal. Switching Focus to Kurzweil 1000. This event occurs when you switch focus from another application back to Kurzweil 1000. Message is the default signal. Leaving the Menu Bar. This event occurs when you exit from the menu bar without also bringing up a dialog. The default signal for this event is Disabled. Closing a Dialog Box. The default signal is Disabled. Moving to a Dialog Control. When you reach a control in a dialog box, Kurzweil 1000 can tell you what type of control it is, for example, if it is a text box, a list box, or a command. Select Message Before Specific Text or Message After Specific Text to hear the control type before or after the contents of that control. The default signal is Disabled. Reaching a Blank Line. This event occurs when the cursor moves to a blank line in the editor. The default signal is Message. Reading Past the Start of a Paragraph. This event occurs when the cursor moves past the beginning of a new paragraph during continuous reading. The default message is "New Paragraph" and the default chime is the same as that for a blank line. To enable this event, select either the Message or Chime option. Top of a List. This event occurs when Kurzweil 1000 reaches the first item in a list view or a non-circular list, and is particularly helpful when using the Find dialog or the Bookmarks dialog. The default signal is Message. This event also applies to lists in Kurzweil 1000 applications. Bottom of a List. This event occurs when Kurzweil 1000 reaches the last item in a list view or a non-circular list, and is particularly helpful when using the Find dialog or the Bookmarks dialog. The default signal is Message. This event also applies to lists in Kurzweil 1000 applications. Position of an Item in a List. Enabling this event causes Kurzweil 1000 to announce the numerical position of the currently selected selected item in the list followed by the total number of items in the list that are at that level. For example, the message “6 of 19” would indicate that your cursor is located in the sixth item in a list of 19 items. This Event is Disabled by default. This event also applies to lists in Kurzweil 1000 applications. Position of an Item in a Treeview. Enabling this event causes Kurzweil 1000 to announce the Level number of the Treeview item in which your cursor is located, followed by that item’s numerical position in the level, followed by the total number of items in the level. The level number you hear is in descending order, that is, the top level container in the treeview would be Level 1. Folders contained in a Level 1 folder would then be considered Level 2 items; folders within Level 2 would be Level 3 items, et cetera. So for example, suppose your cursor is in the Folder treeview in the File Open dialog and your cursor is on the Favorites folder, and that folder is under “C:\Documents and Settings\Annie,” the message you’d hear would be “Level 4. Item 3 of 5.” This indicates that the “Favorites” folder is the third item of five and that it is a subfolder three folders deep. In other words, it’s a folder within the folder named, “Annie,” which in turn is a folder in “Documents and Settings,” which in turn is a folder within the “C” drive. This Event is Disabled by default. Selecting an Item Containing other Items. This event occurs when Kurzweil 1000 reaches an item such as a folder, which contains other folders or files. It is particularly helpful when using the File dialog or the Bookmarks dialog. The double per cent signs in the sample message are replaced by either the word "bookmark" or "folder" depending on which dialog you’re using. The default signal is Message. Scanner Progress. Progress messages occur at the following points in the process: One Quarter, Half, and Three Quarters. The default signal is Message. Scan Complete. The default signal is Message. Recognition in Progress. Progress messages occur at the following points in the process: One Quarter, Half, and Three Quarters. The default signal is Message. Recognition Complete. The default signal is Message. Page Orientation. This event causes Kurzweil 1000 to announce whether the top of the page is at the Back, Front, Left, or Right or the scanner. The default signal is Message. Confidence Level Information. This event causes Kurzweil 1000 to announce the Confidence Level value for the most recently recognized page when the value falls below the Confidence Threshold value specified in the General Settings tab. The default signal is Message. Mnemonics. This event occurs when you reach a menu item or a dialog control that has a mnemonic. The default signal is Disabled. Shortcut Keys. This event occurs when you reach a menu item that has a shortcut key. The default signal is Message. Menu Items Which Open Dialogs. The default signal is Message. Menu Items with Submenus. The default signal is Message. Turning Pages While Reading. While reading continuously, you can have Kurzweil 1000 prompt you when it is moving to the next page. The default signal is Disabled. Going to a Page. Kurzweil 1000 tells you the new page number when you go to a page using any of the page navigation methods. The default signal is Message. For the following Verbosity Events, the available Signals are Chime, which is the default, and Disabled. Reading Past a Chiming Bookmark. Reading Past a Note. Reading Past a Link. Reading Past a Link to an Article. Reading Past a Link to a Web Site. Reading Past a Form Field. Completion of a Long Recognition Task. Completion of Audio File Creation. Conversion Settings This dialog contains settings for how you want files in particular formats to open and/or to be saved. There are two main controls: Action, mnemonic A and Format, mnemonic F. In the Action list, select Opening Documents or Saving Documents. In the Format list, the selections for Opening Documents are Text, RTF, Other, and for Saving Documents, the list consists of Text, Braille and Other. Subsequent controls depend on the selections you make for the Action and Format. The following controls and their associated mnemonics are organized by the different Action/Format combinations: When Opening Text Documents, the settings are: Split Long Page, mnemonic P. Select Enabled or Disabled. Enabled is the default which inserts page breaks. Paragraph Analysis, A. Select Enabled or Disabled. Enabled is the default which evaluates whether each end of line mark should be treated as a space or as an end of paragraph. When disabled, each end of line mark is treated as an end of paragraph. When Opening RTF Documents, there is only one setting: Split Long Page, mnemonic P. Select Enabled or Disabled. Enabled is the default which inserts page breaks. When Opening Documents with the Other option, there is only one setting: Use Microsoft Office for Conversions, mnemonic M. Select Enabled or Disabled. The default is Enabled, which uses Microsoft Office, if it is on your system, to convert certain types of documents to RTF, which Kurzweil 1000 then converts to .kes format. In the Disabled state, Kurzweil 1000 uses Stellent’s Outside In™ technology to perform the conversion to RTF. When Saving Text Documents, the settings available are: Add a Blank Line after each paragraph, mnemonic B. The default is Disabled, which adds blank lines only if they are present in the original document. To add blank lines, select Enabled. Indent the first Line of each paragraph, mnemonic I. The default is Disabled, which adds indents only if they are present in the original document. To add indents, select Enabled. Spaces used for a First Line Indent, mnemonic S. If you opted to add indents in the previous setting, type a value from 0 to 10 for the number of spaces you want for the indents. Zero is the default, and it adds a tab space. Line Endings, mnemonic L. Select Preserve, Remove, or Wrap to Fit. The default, Preserve, retains the length of the text line that is in the original page scanned in Kurzweil 1000. Remove directs Kurzweil 1000 to make each text line equal to a paragraph. Wrap to Fit allows you to ensure that no text line will exceed a certain number of characters, by inserting line endings between words within paragraphs as necessary. Maximum Width of each Text Line, mnemonic M. If you opted to have Line Endings Wrap to Fit, in the previous setting, type a value from 30 to 250. The default is 80. When Saving Braille Documents, the settings available are: Type of Braille, mnemonic T. Select Grade 1 or Grade 2. Language, L. Choose Default or a language from the list. Left on Default, Kurzweil 1000 uses the language supported by the currently selected Reading Voice to associate with the Braille document. When Saving Documents with the Other option, there is only one setting: Use Microsoft Office for Conversions, mnemonic M. Select Enabled or Disabled. The default is Enabled, which uses Microsoft Office to convert certain types of documents. In the Disabled state, Stellent Outside In technology is used instead. Default Settings The settings you choose remain in effect only until you shut down the system, unless you save them as described in the next section. The following is a list of Settings and their default values. Default Voices Settings Role is set to Reading Voice. Language is set to English. The Engine, Voice, Pitch, Emphasis Method and Emphasis Voice settings depend on the engines installed on your system. Speech Speed is set to 170 for the Reading Voice. For the System Voice, the speed value depends on the engines installed. Volume is set to 100 which is the loudest setting. Default Scanning Settings Mode is Scan and Recognize. Page Orientation is Automatic. Thresholding is Dynamic. Brightness is 50 for most scanners. Delay Between Scans is 5 seconds. Resolution is set to 300 dpi. Scanner Source depends on scanners connected to your system. The Batch Scanning Prefix box is empty. Document Feeder is set to Automatic. Duplex Scanning is Disabled. Hold Scanner is set to the scanner’s Default setting. Brightness Uses Threshold is set to the scanner’s Default setting. Default Recognition Settings Identify Columns is Enabled. Two Pages is set to One Page. White on Black is Enabled. Speckle Removal is Disabled. Text Quality is set to Normal. Illegible Character is set to None. Partial Columns is set to Kept. Suspicious Regions is set to Ignored. Blank Pages is set to Ignored. Engine is FineReader Engine. Language is set to English. Default Reading Settings Reading Unit is Sentence. Echo is set to Characters. Header Avoidance is Disabled. Punctuation Level is set to Some. Numbers is set to Full Numbers. Language Identification is Per Page. Duration is set to 0 minutes. Table Identification is Enabled. Line Endings is Ignored. Emphasized Text is set to Enabled. Browse Method is set to First Sentence. Pause for Paragraphs is Disabled. Default General Settings Page Numbers is set to Operator Defined. Maximum Line Length is set to 0. Automatic Corrections is Enabled. Fix Hyphens is Enabled. Keep Images is Disabled. Keep Layout Information is Enabled. Confidence Threshold is set to 95. Default Display Settings Tracking is Disabled. Color for Text is White, Highlight is Yellow, Background is Black, Block Highlight is Blue. Single Font is Disabled. Font is Arial, 14 Point, with Bold and Italic Disabled. Magnification is set to 1. Word Spacing is set to 0. Default Margins Settings Margin State is Disabled. Back, Front, Left and Right Margins are set to 0 inches. Default Configuration Settings File Dialog is set to use Kurzweil 1000 traditional file dialog. Online Cache is set to 7 Days. Units is in Inches. Shortcuts is set to Kurzweil 1000. Keypad Commands is set to Kurzweil 1000. Numeric Keypad is set to Calculator. Hot Key for Scanning is set to CONTROL ALT S. AutoLoad is Disabled. Active Speech is Enabled. Hot Key to Start K1000 is set to CONTROL ALT K. Start K1000 Automatically is Disabled. Default Verbosity Settings Event selection is on Starting Kurzweil 1000. Signal is set to Message. Message depends on the event, and is user-modifiable. Sound setting depends on the event, and is user-modifiable. Linking Documents and Settings You can link scanning and certain other settings to documents. With this setting enabled, Kurzweil 1000 creates a settings file whenever you close an existing document or whenever you change settings. To enable Link Documents and Settings: Open the Configurations Settings dialog (ALT+T+F). In the dialog, go to Link Documents and Settings by pressing ALT+I. The options are as follows: Disabled, which is the default. Scanning Settings Only, which loads scanning, recognition and scanner margin settings whenever you open a document. Most Settings, which loads the settings associated with the Scanning Settings Only option, in addition to Voice, Reading, General and Verbosity settings whenever you open a document or whenever you switch from one active file to another. Saving and Working with Settings Files Kurzweil 1000 lets you create files that contain your preferred settings. You can reload a settings file at any time to make sure the system uses the settings you like best. Each settings file contains values for the settings listed in this chapter in the section entitled, Default Settings. Note, though, that each file actually contains more settings than just those. Property dialog boxes associated with features such as File Send To, File Print, and MP3 File Creation also contain settings which are saved in settings files. If you are using the menu system, you can create more than one settings file. This is helpful if you want to create different settings files for different kinds of documents. If more than one person uses the system, you can create a separate settings file for each person. When you decide you no longer need a certain settings file, you can delete it. If you are using the keypad, you can only save to a single, default settings file. You cannot create multiple, named settings files. Saving Your Settings Using Menus To save your current settings in a file: 1. Open the Settings menu and choose Save Settings (mnemonics ALT+T+V). A dialog opens, and your cursor is positioned in a box containing the name of the last settings file saved, or the default if nothing has been saved. 2. Use the UP/DOWN ARROW keys to choose the desired settings file. Or you can type the name of the file, without the full path name, as all settings files are saved to the same directory. 3. Press ENTER. To cancel from this dialog, press ESCAPE. When you first start Kurzweil 1000, it will look for a settings file named default. If it does not find this file, it will construct a default settings file. You can save your own settings to the default file, causing Kurzweil 1000 to use your settings automatically at startup. Kurzweil 1000 does not save the Scan Mode when you overwrite the Default file. Saving Partial Settings There may be certain settings, say, a particular speech engine, that you like and want available throughout Kurzweil 1000. It’s possible to save this setting so that it is available regardless of other settings files you have loaded or might load in the future. Save Partial Settings is accessible from the Settings menu. It has a dialog that contains a Settings Category list box and a Settings Files list view. First select the category, then select one or more settings files for which you want to apply the partial settings. Note: If you have linked settings files, they will be included in the Settings Files list. To save partial settings: 1. From the Settings menu, choose Save Partial Settings (mnemonic P) to open the dialog. Your cursor is in the Settings Category list. The selected settings category is the one you last modified, or if this is the first time you are accessing this dialog, the selection is Miscellaneous. 2. Use the UP/DOWN ARROW keys to select a category: Voices, Scanning, Recognition, Reading, General, Display, Margins, Configuration, Launch Items, Miscellaneous or Conversion. 3. Use the TAB key to go to the Settings Files list and select one or more files. To hear the current selection in the list: press CONTROL+Y. To select all items in the list: press CONTROL+A. To move through the list without altering your selection, press CONTROL+UP/DOWN ARROW keys. 4. Press ENTER. Deleting Settings Files To delete a settings file: 1. Open the Settings menu and choose Delete Settings (mnemonics ALT+T+T). A dialog opens and your cursor is in a list of settings files. 2. Use the UP/DOWN ARROW keys on the keyboard to scroll through the file names. You can delete either one file at a time or multiple files. You can also delete the default settings file in this way. If you delete the default settings file, Kurzweil 1000 creates a new settings file when you start the application again. This settings file contains the settings listed in this chapter in the section entitled, Default Settings. Creating a new settings file is helpful if you unintentionally saved settings that you don’t want. Loading Settings Files You can load a Kurzweil 1000 settings file at any time during a session. To load settings from a named file using menus: 1. Open the Settings menu and choose Load Settings (mnemonics ALT+T+L). A dialog opens and your cursor is in a list of the settings files you have created. 2. Use the UP/DOWN ARROW keys on the keyboard to move through the file names. 3. When you hear the name of the settings file you want to load, press ENTER. Backing Up and Restoring Settings If you’ve used Kurzweil 1000 over time, there may be many settings files you’ve customized and prefer to work with. In addition, you’ve probably customized your correction, word dictionary and pronunciation files, your favorite files and favorite folders lists, and your KESI Virtual Printer extensions list. When you upgrade your computer system, what happens to these files? Kurzweil 1000 lets you make a backup of, and preserve, all your settings files, then later restore them to your new computer. The Backup Settings and Restore Settings commands are accessible from the Settings menu. Both features use the File dialog. Select or type in the name of the folder from or to which you want to backup or restore settings. Note: When backing up settings, the folder you specify need not exist, because it’s the one to which you are writing the files. When restoring settings, however, the folder must exist, as the system expects to find the files you are restoring in there. To backup or restore a settings file: 1. From the Settings menu, choose Backup Settings (mnemonic B) or Restore Settings to open the File dialog. Your cursor is in the File Name text box. 2. Type the name of the folder to which you want to backup the files, or from which you want to restore the files. Alternatively, press the TAB key until your cursor is in the Folder tree view box. Use the ARROW keys to select the desired folder. 3. Press ENTER or TAB to the OK command button. Settings Status Settings status includes the following information: The name of the reading voice. The name of the system voice. The page orientation. The keypad layout (telephone or calculator). The progress message setting (enabled or disabled). The threshold setting (enabled or disabled). The scanner brightness. The current scan mode. The scanning margins. The automatic corrections setting (enabled or disabled). The partial columns setting (kept or ignored). The punctuation level setting (some, none, or all). The number pronunciation setting (full numbers or single digits). The recognition language. The automatic document loading setting (enabled or disabled). The software version and technical support number. The selected Dictionary. The selected Thesaurus. Getting Settings Status To display and hear status information related to Kurzweil 1000 settings, open the Help menu and choose Settings Status (mnemonics ALT+H+S). To stop the status information, press ESCAPE on the keyboard.