5 Navigating in Documents This chapter contains the following topics: Document Navigation Methods. Accessing Navigation Commands. Page Navigation. Cursor Navigation. Bookmarks. Bookmark Navigation. Links. Document Navigation Shortcut Keys. Document Navigation Methods Kurzweil 1000 provides multiple document navigation methods: Going to a Specific Page lets you type in the exact number of the page to which you want to go. Going to the Last (cursor) Position allows you to backtrack to 20 of the previous positions where your cursor had been. Going to Bookmarks lets you go to bookmarked text. Links enables you to go to another place in the current document or opens a related file or Web page. In this chapter, we cover navigating a document using the features listed above, as well as their creation or setup. Accessing Document Navigation Commands Navigation commands are available from the Navigation menu. You can also use mnemonics or shortcut keys, if available. For the Go to Page command, there is a Reading Keypad key. Note: For more information, you can either download the document Using the Keypad to Access Kurzweil 1000 from the Kurzweil Educational Systems website—www.kurzweiledu.com—or refer to Appendix E, Using the Keypad to Access Kurzweil 1000 in the Online Manual. The Navigation Menu The Navigation menu is located after the Read menu and before the Settings menu when a document is open. To open the Navigation Menu: Use one of the following methods: • Press ALT, then the RIGHT ARROW key until you hear the name of the menu. • To use mnemonics, press ALT+V. Page Navigation This section presents information about the Set and Unset User Page Number features, as well as the Go to Page navigation function. Setting and Unsetting User Page Numbers By default, Kurzweil 1000 numbers the first page in a scanned or any other .kes document as page 1, the next as page 2, and so forth, even if you begin scanning at page 50 of a book. Also by default, it does not take into account different numbering schemes such as those typically used for tables of contents, for example. The Set User Page Number feature lets you assign page numbers. This is helpful for keeping the Kurzweil 1000 document page numbers synchronized with the actual document page numbers. When you set a page number, the system checks to make sure that the new page number does not conflict with other page numbers you have set. These user-defined page numbers must be in ascending order from the beginning to the end of a document. For example, you can change page 10 of a document to page 5, but cannot then change page 5 to page 10. In addition, there must be enough document pages between one user-defined page number and the next to allow for the page numbers. If you’ve made a mistake and want to remove a user page number, use Unset Page Number. Once you’ve set your own page numbers, Kurzweil 1000 uses them to report location. (The exception is when the system uses page numbers to let you know how far along a process has progressed, such as the Spell and Find operations.) It also uses your page numbers when you use the Go To Page command. Kurzweil 1000 reports these user-defined page numbers only if you have the Page Numbers set to Operator defined in the General Settings tab. Go to Chapter 12, Working with Settings for details. To set the user page number: 1. Open the Navigation menu and choose Set User Page Number. The Set Page Number dialog opens with the cursor in the New Page Number text box. 2. Type a new page number for the current page, then press ENTER. Kurzweil 1000 reports the current page number followed by the changed page number. This establishes a starting page number for a section of pages. The section ends with the next page for which you define a page number. To unset the user page number: Open the Navigation menu and choose Unset User Page Number. Kurzweil 1000 announces that the operator-defined page number was deleted. Specifying Preliminary Page(s) Once you have set user-defined pages, you can go directly to any preliminary pages by specifying the letter P. This feature works in any control that accepts a page number. Suppose you are in a document that has front matter pages, a Foreword section perhaps, for which you have set a different page numbering scheme from the rest of the document, and that section has 15 pages. To go to the section’s page 9, and not to the main page 9, type the letter P followed by the desired page number Page dialog. Going to a Specific Page 1. Open the Go To Page dialog by doing one of the following: • Open the Navigation menu and choose Go to Page. • Or Press CONTROL+G. The Go To Page dialog opens with your cursor in a text box. 2. Type a page number, then press ENTER. If you set page numbers in a document, it is possible to have a series of pages that begin before what you have established as page one. To go to these pages, precede the page number with the letter P in this text box. Kurzweil 1000 goes to the page, says the page number, and begins reading. Cursor Navigation Kurzweil 1000 tracks up to 20 of your last cursor positions in a document. By using the Go to Last Position feature, you can return to those cursor positions. Each time you use the function, Kurzweil 1000 returns your cursor to the previous position in sequential, descending order until it goes through the entire list. At each returned position, Kurzweil 1000 tells you the line number, and page number, if the page has changed. Going to the Last Cursor Position: Do one of the following: • Open the Navigation menu and choose Go to Last Position. • Press ALT+N+P. • Or CONTROL+F5. Bookmarks Like its physical counterpart, the electronic bookmark remembers a specific place in a document. With Kurzweil 1000 electronic bookmarks, however, you can do much more: Get the page number and a description associated with each bookmark. Mark documents that are hundreds of pages long for quick and easy reference. Use unlimited bookmarks on a page or in a document. Generate bookmarks from key words in documents. Create simple single-level bookmarks. Create multiple-level bookmarks to reflect complex information and organization. This feature make bookmarks an ideal tool for creating tables of contents and outlines, and for studying. When you create a bookmark, Kurzweil 1000 creates a description based on the current sentence or selected text. If no text is selected, the default bookmark description is the sentence in which your cursor is positioned. If text is selected, the default bookmark description is the currently selected text. You can later scroll through a list of bookmark descriptions to return to the corresponding document locations. The description is anchored to nearby text. When you edit the page, as long as the text associated with a bookmark had not been removed, the bookmark will point to the correct text. There are two ways in which you can create bookmarks: Insert them and specify an associated description. Or generate them from key words in your document. After you create bookmarks, you can view and edit their properties, and delete them from documents. Notes: Kurzweil 1000 preserves bookmarks when you save the document in any format, consequently, you can, for example, save bookmarks in a Word document. Wherever you left off when you closed the document is where your cursor will be when you reopen it. You can lose bookmarks in documents that are not in the .kes and DAISY .opf formats when you move the file to another computer or alter it in any way outside of Kurzweil 1000. Accessing Bookmark Commands Bookmark commands are available from the Navigation menu. You can use associated mnemonic keys or shortcut keys. Certain Bookmark-related commands are also available from the keypad. For more information about using the keypad to work with Bookmarks you can either download the document Using the Keypad to Access Kurzweil 1000 from the Kurzweil Educational Systems website—www.kurzweiledu.com, or refer to Appendix E, Using the Keypad to Access Kurzweil 1000 in the Online Manual. Creating Single-Level Bookmarks 1. Position the cursor in the sentence where you would like to insert the bookmark, or select the text you want to use as a bookmark description. 2. Open the Navigation menu and choose Create Bookmark (ALT+V+K) or press the shortcut CONTROL+B. Generating Bookmarks from Key Words 1. Open the Tools menu and choose Generate Bookmarks (ALT+O+B). A dialog appears and your cursor is in a text box. 2. Type one or more words to serve as keys, separated by spaces. These key words are words that exist in the document. Each time the system finds one of these words, it inserts a bookmark at the sentence where the word occurs. Creating Multi-Level Bookmarks You can insert up to six levels of bookmarks in a book. Once you create multi-level bookmarks, you can use them in conjunction with the Summarize feature or the Extract command to create study tools such as outlines and topic lists. Larger level numbers indicate deeper levels in a hierarchy. Use, for example, Level 1 for Chapter titles, Level 2 for Sections, Level 3 for Subsections, and so on. To create multi-level bookmarks: 1. In the document, position your cursor where you want to place the bookmark or select text that you want as the bookmark’s description. 2. Press CONTROL+B twice to open the Multi-Level Bookmark dialog. Your cursor is in the Description text box. 3. Modify the description for this bookmark if you want. 4. If you want the chime for this bookmark, TAB to the Chime list box, and use the UP/DOWN ARROW key to select Enable. 5. TAB to the bookmark Level box. Use the UP/DOWN ARROW keys to select the desired bookmark level number for this bookmark. You can also type the number. The default level is the number 1 if this is the first bookmark you are using in Kurzweil 1000. Once you create bookmarks, the default level is the level of the last bookmark you edited. The Go to Bookmark Dialog The Go to Bookmark dialog not only lets you select the bookmark you want to go to, but it also enables you to sort and edit your bookmarks. This dialog has five components, along with the Delete and the usual OK and Cancel command buttons. The components are: The Select a bookmark box, which by default, displays the bookmarks in hierarchical order. Your cursor is in this box whenever you open this dialog. The exact location of your cursor in this dialog corresponds to the position of your cursor in the document. For instance, if your cursor is in the text of a Level 3 bookmark, your cursor in the tree-view box is in the corresponding Level 3 bookmark. The Description text box (mnemonics ALT+P) where you can edit the description of the selected bookmark. You can also use the mnemonic ALT+D to access this box from elsewhere in the Go to Bookmark dialog. The Sort options list follows (ALT+S). Here you can select one of three ways to view bookmarks: by Subject, Page Number or by Page Number and Level. Next is the Chime list (ALT+C) from which you can enable or disable a chime for the selected bookmark. The Level list box (ALT+L) follows. You can type or use the UP/DOWN ARROW keys to select the level number you want for the selected bookmark. At the bottom are the Delete, OK, and Cancel commands. In the next subsections, you’ll find more information about and procedures for using the Go to Bookmark dialog to sort and edit bookmark entries. Bookmark Navigation You can go directly to a bookmark by selecting its description from the Go to Bookmark dialog. For long bookmark lists, you can search for words in the description. Going to a Bookmark 1. Choose Go to Bookmark from the Navigation menu (ALT+V+B) or press CONTROL+R. The Go to Bookmark dialog appears and your cursor is in the Select a Bookmark list and positioned on the bookmark description which will bring you to the next bookmark in the document. 2. Use the UP/DOWN ARROW keys to move through the bookmarks list. 3. When you hear the desired description, press ENTER. To leave the dialog without selecting a bookmark, press ESCAPE. Searching for Text within Bookmark Descriptions 1. In the Go to Bookmark dialog, with your cursor in the Bookmarks list, press CONTROL+F. Your cursor is now in a text box. Kurzweil 1000 asks you to enter a word or phrase. 2. Type in the text you want to find and press ENTER. Your cursor is now in the first Bookmark whose description contains text that matches your search. 3. To go to the next Bookmark description that matches your search text, press F3. To search backwards, press SHIFT+F3. 4. When you hear the desired Bookmark, press ENTER. To leave the dialog without selecting a Bookmark, press ESCAPE. Sorting Bookmarks When you have a large list of bookmarks, finding the one you want can be easier if you sort the bookmarks first. There are three ways to sort bookmark lists: • By Page Number, where the bookmark descriptions are presented in a one-level list in reading order. If you have multi-level bookmarks, they all appear as if they are at the top level. • By Subject, where the list is presented in alphabetical order by the first word in the description. If you have multi-level bookmarks, they all appear as if they are at the top level. • By Page Number and Level, where the bookmarks are in reading order and presented in indented tree view format. This is the system default. To change the sorting option: 1. In the Go to Bookmarks dialog, press CONTROL+S to go to the Sort options list. 2. Use the UP/DOWN ARROW keys to select Page Number, Subject, or Page Number and Level. 3. To return your cursor to the Select a Bookmark list, press SHIFT+TAB several times. You can continue to select a bookmark. Navigating Bookmark Descriptions To navigate descriptions sorted by Subject or Page Number: Use the UP/DOWN ARROW keys. To navigate descriptions sorted by Page Number and Level: Use the UP/DOWN and the LEFT/RIGHT ARROW keys. Up and down arrow keys place your cursor in entries of the same level, within the same parent Bookmark. Left and right arrow keys place your cursor in entries one level up or down. Editing Bookmark Properties To edit properties for a Bookmark you just created, press CONTROL+R, or you can use the Go To Bookmark dialog as described below. 1. Choose Go to Bookmark from the Navigation menu (mnemonics ALT+V, then B) to open the Go to Bookmark dialog. Your cursor is in the Select a bookmark list. 2. Use the UP/DOWN ARROW keys (and the LEFT/RIGHT ARROW keys in a multi-level list) to move through this list. 3. Stop when you hear the Bookmark you want. This selects it. 4. Press the TAB key or mnemonics ALT+D to go to the Description text box. You’ll hear the description for the selected Bookmark. 5. Use typical editing functions to edit the description in the Description text box. 6. If you change your mind and want to cancel the change, press ALT+C or the ESCAPE key. 7. Otherwise, press ALT+O or the ENTER key to apply the change and close the Go to Bookmark dialog. Changing the Bookmark Level There are two ways to change the level of a bookmark. • You can type in or select the level number you want in the Level box. • If you want to raise the level to one immediately above or lower it to immediately below the current one, you can use the SHIFT and ARROW key method. For example, if your selected bookmark is a level 4, raising it would make it a level 3 entry while lowering it would make it a level 5 entry. To change the level number: This method is convenient if you are changing to a number a few levels away, say from level 6 to level 3. 1. In the Go to Bookmark dialog (ALT+V, then B) ensure that your cursor is in the Select a bookmark list. 2. Use the UP/DOWN, LEFT/RIGHT ARROW keys to go to the desired bookmark. 3. Press the TAB key until you hear the Level for the bookmark. Your cursor is now in the Level box. 4. Type the desired level number 1 through 6 or use the UP/DOWN ARROW keys to select the number you want. 5. If you change your mind and want to cancel the changes, press ALT+C or the ESCAPE key. 6. Otherwise, press ALT+O or the ENTER key to apply the change and close the Go to Bookmark dialog. To raise or lower the level: This method is convenient for changing a single level up or down. 1. In the Go to Bookmark dialog (ALT+V, then B) ensure that your cursor is in the Select a bookmark list. 2. Use the UP/DOWN, LEFT/RIGHT ARROW keys to go to the desired bookmark. 3. To raise the selected bookmark’s level, press SHIFT+RIGHT ARROW. To lower the bookmark’s level, press SHIFT+LEFT ARROW. Note: Lowering and raising a bookmark’s level affects its associated bookmarks. Suppose you have a level 3 bookmark with level 4 bookmarks associated with it. If you raise its level to a 2, its associated bookmarks then become level 3 bookmarks. In reverse, if you lower its level and it becomes a level 4 bookmark, its associated bookmarks then become level 5 bookmarks. Deleting Bookmarks 1. In the Go to Bookmark dialog (ALT+V+B), ensure that your cursor is in the Select a bookmark list. 2. Use the UP/DOWN ARROW keys (and the LEFT/RIGHT ARROW keys in a multi-level list) to move through this list. 3. Stop when you hear the bookmark you want. This selects it. 4. You can delete in one of three ways: • Press the Delete key on your keyboard. • Use the mnemonic ALT+D. • Or TAB to the Delete command button in the dialog box. 5. Press ENTER to confirm the deletion. 6. You can continue to select and delete other bookmarks. 7. When you are done, you can cancel all deletions you have specified in this dialog by pressing ESCAPE. 8. Or, if you are sure you want to make all the deletions, press ALT+O or TAB to the OK command button to finalize the process and close the dialog. Links As you read a document or article that contains links, Kurzweil 1000, by default, plays a chime upon reaching each link. You can follow these links to other places in the current document, also known as internal links. When reading encyclopedia articles, you can follow internal as well as article links that open related articles or external links that open related Web sites. There are two ways to follow a link. Select it from the Select a Link dialog, or Activate the one nearest to the cursor position. Once selected or activated, Kurzweil 1000 takes you to the destination text and begins reading. While in the Select a Link dialog, it’s possible to edit link descriptions, sort them by Page Number or Subject, or to Delete links. There are two additional things you can do: Create internal links in the current document and if you don’t want links to chime, you can disable the setting in the Verbosity Settings dialog. For more information, go to Chapter 12, Working with Settings. Creating an Internal Link In creating a link, Kurzweil 1000 requires two pieces of information: The destination, text to which a link should go, and the location of the link. You can either start with the Create a Link command, telling Kurzweil 1000 where you want to place the link, then use the Mark a Position command to specify the destination text. Or you can mark the destination text first, then go to the place where you want to create the link. The following steps present the first method. 1. Place your cursor where you want the link and do one of the following: • Open the Navigation menu and choose Create a Link. • Or press ALT+V+I. • Or press CONTROL+SHIFT+F7. Kurzweil 1000 prompts you to move to the destination text. 2. Place your cursor at the location of the destination text, and choose Mark a Position from the Edit menu or use the shortcut CONTROL+M. Kurzweil 1000 automatically selects the sentence in which you’ve placed the cursor. Selecting a Link 1. Do one of the following: • Choose Select a Link from the Navigation menu. • Press ALT+V+L. • Or press CONTROL +F7. The Select a Link dialog opens and the link you stopped at in the document is currently selected in the list. 2. Press ENTER to go to the internal, article or external link and begin reading. Notes: • To peruse the other links, use the UP/DOWN ARROW keys. • If you want to know what type of link the current selected link is, press F7. Activating a Link If you are near a link, you can choose Activate a Link from the Navigation menu or press ALT+V+A or SHIFT+ENTER. Kurzweil 1000 announces the link. Working with Link Descriptions 1. Open the Select a Link dialog by pressing CONTROL +F7, then do any of the following: To edit a link, select it from the Select a link list, then press ALT+P or the TAB key to go to the Description box. Begin editing. To sort links, press ALT+S to go to the Sort links list, and select Page Number or Subject. Kurzweil 1000 sorts the links in the Select a link list. To delete a link, select it from the Select a link list, then press ALT+D. 2. When you’re done, press ESCAPE to exit the dialog. Document Navigation Shortcut Keys CONTROL+G to go to a specific page. CONTROL+F5 to go to the last cursor position. The following shortcuts are for bookmarks: CONTROL+B to create a bookmark at the cursor location. CONTROL+B twice to create multi-level bookmarks. CONTROL+R to go to a bookmark. CONTROL+F, while in the Go to Bookmark dialog, to search for a specific bookmark description. F3, while in the Go to Bookmark dialog, to go to the next bookmark description that matches your search. SHIFT+F3, while in the Go to Bookmark dialog, to search backwards for the next bookmark description that matches your search. CONTROL+S, while in the Go to Bookmarks dialog, to go to the Sort options list. The following shortcuts pertain to links: CONTROL+M to mark the destination text to which you want an internal link to go. SHIFT+CONTROL+F7 to create an internal link. CONTROL+F7 to open the Link dialog and select a link to go to. F7, in the Link list, to find out the selected link’s type. SHIFT+ENTER to activate a link and go to the destination text.