7	Annotations, Outlines and Other Study Tools
This chapter contains the following topics:
Types of Annotations and Study Tools.
Working with Notes.
Using the Summarize Feature.
Building Topic Lists.
Types of Annotations and Study Tools
There are a number of Kurzweil 1000 features that are ideal study tools. The primary features are listed below:
	Bookmarks. Using bookmarks to mark places in text where there are key points helps you return quickly and easily to the information you need. In addition, you can use multi-level bookmarks to organize the information, for example, into section headers, main ideas, and supporting details. Later, you can use CONTROL+R to read through the bookmark descriptions, or use the Summarize command to create an outline or study document containing the bookmark descriptions. Kurzweil 1000 preserves your Bookmarks regardless of the file format in which you save your document. Go to Working with Bookmarks in Chapter 5, Document Navigation Tools and Methods, for more details.
	Notes. Whether or not you are a student, there may be times when it’s useful to annotate material with which you are working. You can add notes, thoughts, even additional reference or background information at the appropriate location in text. By using the Summarize feature, you can extract the notes into a study document. Like Bookmarks, Notes are preserved in Kurzweil 1000 regardless of the file format in which you save your document. 
	Summarize Command. Once you add bookmarks and/or notes, it’s possible to extract their descriptions and contents into a new document. You may find this function helpful in creating study documents, outlines, and table of contents. For more information on using the Summarize command, go to the section, Using the Summarize Feature, in this chapter.
	Links. There are two possible ways to use links as a study tool. First, you can add multi-level bookmarks in a document, then save the document in HTML format. This converts the bookmarks into links which you can select to go directly to the information you want. For more information about saving a file in the HTML format, go to Chapter 13, Files and Folders.
Second, you can create internal links that take you to related information within the same file. For more information about creating and working with links, go to Working with Links in Chapter 5, Document Navigation Tools and Methods.
In addition to Bookmarks, multi-level Bookmarks, Notes, Links and Summarize, you can use the following methods as you pre-read, read and review material:
	Browsing: reads the first or last sentence or both of each paragraph. SHIFT+F5 starts browsing. For details on the Browse feature, go to Browsing a Document in Chapter 4, Exploring Documents.
	Skimming: while reading, use the RIGHT SHIFT key to advance quickly from one reading unit to another. This method works best if you have Reading Unit in the Reading Settings set to Paragraph. LEFT SHIFT key takes you backwards by Reading Unit.
	Repeating what you’ve read by pressing F7.
	Using Format to browse or find information. Use the Find dialog (CONTROL+F) and specify the Format you want Kurzweil 1000 to find.
Working with Notes
Bookmarks and Notes in Kurzweil 1000 have some similarities. Both allow you to mark places in a document for quick access later and to add annotations.
Notes, however, accommodate expanded annotations while bookmarks accommodate brief descriptions. When used together, that is, if you place notes near related bookmarks and you later Summarize the document, the Notes provide the details while the bookmark descriptions act as subject headers. 
You can create, read, edit, save and manage Notes in Kurzweil 1000 .kes, as well as in the DAISY .opf file formats. In addition, you can use the Summarize feature to extract notes into a new document. For more information on the Summarize command, go to Using the Summarize Feature in this chapter.
As you read a document containing Notes, Kurzweil 1000 chimes when it reaches each Note. If you prefer not to hear the chime, you may change the setting in the Verbosity Settings dialog. For more information about the Reading Past a Note setting, go to Verbosity Settings in Chapter 12, Working with Settings.
To create a Note:
1.	Place the cursor near the text where you want to attach the note. 
2.	Do one of the following:
•	Choose Create a Note from the Edit menu or press ALT+E+E.
•	Or use the shortcut keys CONTROL+SHIFT+Q. 
To read, edit or delete a note:
1.	Open the Note dialog by choosing Read a Note from the Read menu or by pressing ALT+R+N.
Kurzweil 1000 reads the current note from the Select a Note list.
2.	Do one of the following:
•	To hear the notes in the list, use the UP or DOWN ARROW.
•	To edit a note, select it from the list, press TAB or ALT+P to go to the Edit box, then begin editing. 
•	Or to delete a note, select it, then press the DELETE key or ALT+D. 
3.	When you’re done, press ENTER to OK the changes.
To change the sort order in the Notes list:
By default, Kurzweil 1000 presents the notes in the Note dialog in Page Number order. However, you can sort them in alphabetical order by Subject. In the Note dialog, press CONTROL+S. 
Whatever sort order you select is the sort order Kurzweil 1000 uses the next time you use the Note dialog.
To search Note descriptions:
CONTROL+F lets you search through the Note descriptions. F3 lets you search again forward; SHIFT+F3 searches again backward.
To convert Bookmarks into Notes:
If you have a document created before Kurzweil 1000 Version 9, and you want to convert its level-one bookmarks into Notes, you can do so. 
First, ensure that the Bookmark Chimes are enabled in the Verbosity Settings tab.
Open the File menu, select Utilities, then choose Convert Bookmarks to Notes or press ALT+F+U+V.
Using the Summarize Feature
When you use bookmarks and Notes in conjunction with the Summarize feature, you can extract important ideas from your documents, create outlines or tables of contents.
1.	First create all the bookmarks you want in the document. For outlines and tables of contents, use multi-level bookmarks.
2.	Open the File menu and choose Summarize (ALT+F+M).
A dialog appears and the system asks if you want to use bookmarks to create the summary. 
3.	Press letter Y or the ENTER key to confirm. 
The system asks if you want to keep page numbers in the summary. 
4.	Press letter Y or the ENTER key to confirm. Or press N for No or C to Cancel.
The summary document opens, and Kurzweil 1000 begins reading it. The document is in outline form. Each bookmark is a line and is prefaced with a number, such as 1 or 1.1 or 2.1.3, indicating its hierarchical level. The page number for the bookmark follows the description in parentheses if you had requested to keep page numbers. Notes follow the bookmark and are preceded by asterisks.
Building Topic Lists
To capture important points in a document using bookmarks: 
1.	Go through the document and select text you want to add to the list of topics. 
2.	Make each section of selected text a bookmark. The points you want to keep become the description for the bookmark.
To read the selected passages:
1.	Open the Go to Bookmarks dialog box. 
Each entry in the bookmark list is one of the captured text passages.
2.	Press the UP/DOWN ARROW keys to move through the list.