A: Kurzweil 1000 Applications
This chapter contains the following topics:
Applications from the Launch Menu.
Launching and Exiting Applications.
Help in Applications.
Navigating in Applications.
Appointment Calendar.
Calculator Application.
Photocopier Application.
Fax Application.
Managing Your Applications with the Launch Menu.
Working with Applications You’ve Added.
Applications from the Launch Menu
There are many applications you may find that complement the Kurzweil 1000 program. Kurzweil 1000 includes several easy-to-use ones: an Appointment Calendar, a set of Calculators, a Photocopier and FAX.
You can also add applications from other sources. Go to the sections, Working with Launch Utilities and Working with Applications You’ve Added, in this chapter for more information. 
Note: Kurzweil Educational Systems supports only those add-on applications that we supply.
Launching and Exiting Applications
The commands for applications are in the File menu under Launch. 
To launch an application:
Open the File menu and choose Launch (ALT+F+L), then select the desired application:
Appointment Calendar (mnemonic A).
Calculator (mnemonic L).
Photocopier (mnemonic P).
FAX (mnemonic X).
If you’ve added other applications, their names also appear here.
To exit an application:
Press ALT+F+X.
Help in Applications
All add-on applications developed by Kurzweil Educational Systems have a Help menu in the application window’s menu bar. 
From the Help menu select About (mnemonics ALT+H+A).
You can navigate around this Help document with the usual ARROW, HOME, END, PAGE UP/DOWN keys. The F5 key lets you resume reading where you left off.
To hear more about any control in the application, go to the control and press F1.
To hear the currently selected item in a list box, or the contents of a text box, press F7.
You can repeat any message announced by an application by pressing SHIFT+F2.
Navigating in Applications
You can navigate among the controls in applications by pressing TAB, SHIFT TAB, or by using shortcut keys, if available. To select an item in a list, use the UP/DOWN ARROW keys. To select a checkbox item, press SPACEBAR. The ALT key takes you to the menu bar.
Appointment Calendar Application
The Kurzweil Appointment Calendar is a simple-to-use application that allows you to create and receive appointment reminders. Once you have launched Appointment Calendar and have created your appointments, reminder dialogs display at the specified dates and times, alerting you to the up-coming event. You will also be able to find the application in the Windows Task Tray. By using the Right-Click method in the Windows Task Tray, you can access the following Appointment Calendar commands and features: Show or Hide the application, New Event, Preferences, Help and Exit. 
The Appointment Calendar application also provides a set of templates, such as Anniversary, Appointment, Birthday and Phone Call, which have appropriate default options already selected, making it easy to quickly create similar events. For details, go to the section entitled, The Add and Edit Dialog Boxes.
To launch the application and open the main application window:
There are two ways to launch the Appointment Calendar application. You can select Appointment Calendar from the File Launch submenu, mnemonics ALT+ F+L+M, or use the shortcut keys CONTROL+ALT+A. This opens the main application window.
Note: it's possible to change this default shortcut in the Tools Preferences dialog; go to Assigning a Hot Key for Launching Appointment Calendar. 
After you launch this application, it continues to run in the background automatically every time you restart your computer, if there are appointments. 
To close the main window without stopping the application:
Use the ESCAPE key.
To stop the application from running:
From the File menu, choose Exit or use the mnemonics ALT+F+X. Bear in mind that once you exit the application, you will not be able to get reminders until you start the application again. You can also use the Right-Click method and choose Exit.
The Main Appointment Calendar Window
When you launch the Appointment Calendar application, the main window displays. If there are existing events, Kurzweil 1000 announces the selected event's name, time and date. 
Like the other Kurzweil 1000 applications, the window contains three menus: File, Tools, and Help. From the File menu, you can Add, Edit, Delete, Close the window without stopping the application, and Exit which closes the window and stops the application. The Tools menu contains two items: Preferences which lets you set the Startup Hot Key option and Select Notify Sound which enables you to select sound files from your system for the reminders.
The Add and Edit Dialog Boxes
The Add and Edit dialog boxes contain several lists, boxes and other controls: Name, Recurrence, and Comment boxes, the Remind before the event check box, the minutes before reminder list and box, and the OK and Cancel buttons. Depending on the type of Recurrence, the dialogs present additional check boxes, text and list boxes for Time, Month, Date, Week day.
Within the Add or Edit dialog box, you can use the following shortcuts for navigation and to obtain information.
•	To go to the Name combo box, press ALT+N. This box lets you type a name for the event as well as provides a list of templates from which you can choose a type of event that is closest to the event you want to create. Find the complete list of templates at the end of this subsection.
•	To go to the Recurrence list, press ALT+R. The list of Recurrence includes: One Time, Daily or Weekly, and Monthly or Yearly.
•	To go to Time, press CONTROL+H.
•	To go to Date, press ALT+D.
•	To go to Recurrence information, press CONTROL+E.
•	To go to the Comment text box, press ALT+T.
•	To go to the Reminder option, press CONTROL+R.
•	To hear the current time and date, press CONTROL+T.
•	To hear the selected event time and date, press CONTROL+D.
•	To hear the selected event comment, if any, press CONTROL+M. 
The templates that are accessible from the Name combo box are:
•	Anniversary: This selection has the Monthly or Yearly Recurrence setting. 
•	Appointment: This selection has the One-Time Recurrence setting..
•	Birthday: This selection has the Monthly or Yearly Recurrence setting. 
•	Daily Event: This selection has the Daily or Weekly Recurrence setting. 
•	Holiday: This selection has the Daily or Weekly Recurrence setting.
•	Meeting: This selection has the One-Time Recurrence setting. 
•	Monthly Event: This selection has the Monthly or Yearly Recurrence setting.
•	Phone Call and Reminder have the One-Time Recurrence setting. 
•	Weekly Event: This selection has the Daily or Weekly Recurrence setting. 
•	Yearly Event: This selection has the Monthly or Yearly Recurrence setting.
Creating, Editing and Deleting Appointments
There are two ways of accessing the Add and Edit Event dialogs. You can:
•		You can use the Right-Click method to choose New Event for adding a new event, or Show and Select for editing an existing event.
•	You can also use the menu method as presented in the next procedure.
To add or edit an event:
1.	Open the main Appointment Calendar window by using the default shortcut keys CONTROL+ALT+A, or hot keys that you may have set.
The cursor is in the Events box.
2.	Do one of the following: press CONTROL+N to Add a new event, or press CONTROL+E to Edit an existing event.
The Add Event or Edit Event dialog opens, and the cursor is in the event Name box.
3.	If you are adding an event, use the UP/DOWN ARROW to go through the list of templates and select the one that is most similar to the type of event you want to create.
4.	Specify, enter or change the appropriate information.
5.	Press ALT+O to OK.
6.	When you are done, close the main Appointment Calendar window by pressing the ESCAPE key.
To create a new event by copying an existing one: 
1.	Open the main Appointment Calendar window by using the default shortcut keys CONTROL+ALT+A, or hot keys that you may have set.
2.	Use the UP/DOWN key to find the event you want to copy, and press CONTROL+C. 
3.	Press the ENTER key to edit the duplicate event. 
The Add Event or Edit Event dialog opens, and the cursor is in the event Name box.
4.	Rename the event and change the appropriate information.
5.	Press ALT+O to OK.
6.	When you are done, close the main Appointment Calendar window by pressing the ESCAPE key.
To delete an event:
Select it from the Events list in the main Appointment Calendar window, then press the DELETE key to remove it. 
Working with the Reminder Dialog
When you get a reminder, the Reminder dialog opens and Kurzweil 1000 tells you the event name, the event details, if any, and the event time. To hear the message again, press F7. 
In the Reminder dialog, there is a Remind Again check box, which is unchecked by default. Somewhat akin to the "Snooze" button on your clock alarm, you can check the Remind Again box, then select the timeframe, minutes, hours, or days, in which you want to be reminded again. If you OK without checking the Remind Again box, Kurzweil 1000 removes it from the event list if it's a one time event. If it's a repeating event, the event will stay in the list and the reminder will occur again based on your specifications.
Appointment Calendar Preferences
The Appointment Calendar Preferences dialog is accessible from the Tools menu, mnemonics ALT+T+P, or by using the Right-Click method and selecting Preferences. There is one item in the Preferences dialog: Hot Key option enables you to reset the default CONTROL+ALT+A for opening the main application window to another letter key in the list.
Calculator Application
The Calculator application is accessible from the File Launch menu (mnemonics ALT+F+L+L). This application provides several types of calculators: Scientific, Statistics, Standard, and Business.
Important: Before using any calculator, please read its Help file for in-depth information about its usage and, in the case of the Business Calculator, for example problems with extensive step-by-step procedures. And remember, at any time, you can obtain details about any function or button in a calculator by pressing the F1 key.
The General Calculator Window
All Calculator windows consist of the File, View, and Help menus. They also contain a number of controls, as well as operation and number buttons.
	The File menu allows you to Exit from the application and return to the main Kurzweil 1000 window. 
	The View menu lets you select the calculator you want: Scientific, Statistics, Standard, which is the system default view, or Business. 
	From the Help menu, you can access About KESI Calculator Application. Select Calculator hot keys for a list of hot keys you can use within the application. When you are using the Scientific calculator, there is a third option in the Help menu, Calculator Inverse Functions, which lists inverse functions.
When you first access a Calculator window, Kurzweil 1000 tells you which calculator is open. The cursor is in the Current Value box, and Kurzweil 1000 announces the current value. This could be the last number entered, or the result of a calculation or an operation. 
Below the Current Value box, each calculator has its own set of functions, buttons and number buttons, and each control has a hot key. However, the Scientific, Standard and Business calculators contain the following standard functions:
Backspace. Its hot key is BACKSPACE.
CE for Clear Entry. Hot key is DELETE.
C for Clear All. Hot key is ESCAPE.
MC for Clear Memory. CONTROL+L.
MR for Return Memory. CONTROL+R.
MS for Store Memory. CONTROL+M.
M+ for Add to Memory. CONTROL+P.
Note: Settings, such as Reading Speed, are not adjustable in the Calculator application.
General Procedures 
To display a calculator: 
Do one of the following:
Press ALT+V for the View menu, then select Scientific, Statistics, Standard, or Business.
Or use the shortcut key for the desired calculator:
F5 for Scientific.
F6 for Statistics.
F8 for Standard.
F9 for Business.
Note: The calculator you last displayed is the calculator that opens when you next launch the application.
To obtain Help, use the following mnemonics or shortcuts:
ALT+H+A for About KESI Calculator Application.
F3 for a list of all the hot keys.
In the case of the Scientific calculator, F4 for a list of Inverse Functions.
F1 with your cursor on a control to hear its function or operation.
To hear the Current Value:
Press CONTROL+V.
To execute an operation: 
TAB to its button and press ENTER or press its hot key.
The Standard Calculator
With the Standard Calculator, you can perform basic arithmetic operations. In addition to the Current Value box and operations buttons, its window contains buttons for standard functions. For a list of standard functions, go to the section, Working with the General Calculator Window.
Procedures for the Standard Calculator 
You can use the following Standard Calculator procedures in the Business and Scientific Calculators as well.
To perform a unary operation: 
Enter the number to be acted on followed by the operator. Unary operators include: square root, percentage and plus/minus.
To perform a binary operation: 
Enter the first number, the operator, and then the second number. Binary operators include: plus, minus, multiply, and divide.
To choose a memory function:
To Clear Memory press CONTROL+L.
To Return Memory press CONTROL+R.
To Store Memory press CONTROL+M.
To Add to Memory press CONTROL+P.
To Clear All:
Press the ESCAPE key. Note: This function is not available in the Statistics calculator.
To modify entries or operations:
To remove the most recently entered numbers digit by digit, use the BACKSPACE key.
To Clear Entry use the DELETE key. 
To Clear All use CONTROL+DELETE or the ESCAPE key. This clears all the operations except the value in memory. Note: In the Statistics calculator, these two shortcut keys are not available; use the Clear button to clear the data list.
The Scientific Calculator
The Scientific Calculator enables you to perform basic scientific, inverse, hyperbolic and trigonometric functions, as well as number-base calculations.
In addition to the Current Value box, the Scientific Calculator window contains the following items, presented in the order in which Kurzweil 1000 announces them when using the TAB key.
Inverse function checkbox. Its hot key is CONTROL +I. 
Hyperbolic function checkbox (CONTROL +H).
Number Base list (CONTROL +B). Select a number base of Binary, Octal, Decimal, or Hexadecimal. When you change the Number Base, the number in the Current Value box immediately reflects the new-base value. The default Number Base is Decimal.
Trig Mode list (CONTROL +T). Select a mode of Degrees, Radians, or Gradiens. The mode affects the calculation of the trigonometric functions: sine, cosine, and tangent. The default is Degrees.
The remaining buttons are Scientific functions, and standard memory and arithmetic functions.
Procedures for the Scientific Calculator
The Scientific and the Standard calculators share a number of procedures. To find the steps for choosing a memory function or modifying entries or operations in the Scientific calculator, go to Procedures for the Standard Calculator. 
To perform a unary operation: 
Enter the number to be acted on followed by the operator. Unary operators include: square root, plus/minus, reciprocal, int, sine, cosine, tangent, not, factorial, x squared, x cubed, log, natural log, scientific notation, e to the x, exponent and rand.
To perform a binary operation: 
Enter the first number, the operator, and then the second number. Binary operators include: plus, minus, multiply, divide, and, or, x or, modulo, x to the y and left shift.
The Statistics Calculator 
The Statistics Calculator allows you to run statistics, such as Count, Sample Standard Deviation, and Population Variance, on a set of data that you either enter or import. In addition, you can calculate statistical reliability using KR20 and KR21. You may also perform dependent/independent t-value calculations using two data lists. The critical value for "t" will be calculated as well if you specify the degrees of freedom and the alpha level.
In the Statistics Calculator window, you’ll find below the Current Value box, the following items presented in the order in which Kurzweil 1000 announces them when using the TAB key. 
Data List box. Hot key CONTROL +D. Store and display the numbers in a data set. 
Ignore checkbox (Control +Z). Ignore or use data points of zero.
Add. Hot key A. Add a number to the Data List.
Remove. Hot key R. Remove a selected number from the Data List.
Clear. Hot key L. Remove all the data list entries.
Run. Hot key U. Hear the statistical results of the current data set. The statistics results include the Count, Sum, Mean, Median, Maximum, Minimum, Range, Mode, Sample Variance, Sample Standard Deviation, Population Variance, and Population Standard Deviation.
Next are the standard Backspace and Clear Entry. 
Number buttons follow Clear Entry.
Procedures for the Statistics Calculator 
To enter data:
1.	Place your cursor in the Current Value box.
2.	Enter a number.
3.	Press A to add the number to the Data List.
4.	Continue until you have entered the complete data set.
To Import a data set:
The file format for data you want to import should be text (.txt) format. The file should contain numbers only and each data point should be separated by a carriage-return.
1.	Open the File menu and choose Import Data List.
2.	In the File dialog, navigate to and select the desired text file.
3.	Press ENTER.
The data set is now in the Data List box in the Statistics Calculator window.
To move from one data list item to another: 
Use the UP or DOWN key. 
To Remove any item in the list: 
Select the item in the list, then press R.
To Run the data set you just entered:
Press U. 
A Statistics Result window appears and Kurzweil 1000 immediately begins reading the results. Use the HOME, END, PAGE UP and PAGE DOWN keys to navigate among the results. Press the F5 key to read from the current cursor position.
To Clear a data set: 
Press L.
The Business Calculator
With the Business Calculator you can find answers to a variety of financial problems such as monthly loan payments, annuity rates, amortization schedules, and discounted cash flows. 
This calculator offers Five Basic Financial Registers: Number of Periods, Interest Rate, Present Value, Payment Per Period, and Future Value.
In the Business Calculator window, you’ll find the Current Value box. Numbers are formatted using two decimal places.
Listed below are items that follow the Current Value box and are presented in the order in which Kurzweil 1000 announces them when you use the TAB key. 
Simple Interest Basis list box. Hot key CONTROL+B. Select 360 or 365 days.
Payment Mode list box (CONTROL+T). Select End or Begin.
Odd Period Interest list box (CONTROL+D). Select Compound or Simple.
The Five Basic Registers follow: Number of Periods, hot key N. Interest Rate, hot key I. Present Value, hot key P. Payment Per Period, hot key T and Future Value, hot key F. Entering number(s) and pressing one of these register keys stores the number in that register. To calculate the numbers you enter, you must press hot key K.
Additional Registers and calculation functions follow:
Begin Date. Hot key G. Store a calendar date as the beginning of a period. Enter Month followed by a decimal, then day and year. 
End Date. Hot key E. Store a calendar date as the end of a period. Enter Month followed by a decimal, then day and year. 
Days in Between. Hot key W. Calculate the number of days between two given dates. 
Bond Price. Hot key is the dollar sign. Calculate bond price. 
Yield to Maturity. Hot key Y. Calculate yield to maturity. 
Cash Flow Index. Hot key J. Recall the index of the cash flows entered. 
Number of Consecutive Cash Flows. Hot key Q. Store the number of consecutive cash flows. 
Cash Flow Zero. Hot key O. Store initial investment as a negative number. 
Cash Flow J. Hot key H. Store cash flows occurring at regular intervals. 
Net Present Value. Hot key V. Calculate net present value. 
Internal Rate of Return. Hot key U. Calculate internal rate of return. 
Simple Interest. Hot key S. Calculate simple interest. 
Date. Hot key D. Calculate past or future date.
Percent of Total. Hot key is the exclamation point. Calculate percent. 
Percent Difference. Hot key is the pound sign. Calculate percent difference between two numbers.
Declining-Balance Depreciation. Hot key B. Calculate depreciation using the declining-balance method. 
Straight-Line Depreciation. Hot key A. Calculate depreciation based on straight-line method. 
Sum-of-the-Years Depreciation. Hot key C. Calculate depreciation using the sum-of-the-years method.
Amortization. Hot key Z. Calculate amount applied toward principal and toward interest from a single or multiple loan payment(s). 
Exchange. Hot key X. Hear associated values for a certain financial operation. 
Multiply by Twelve (CONTROL+N). Multiply a given number by twelve. 
Divide by Twelve (CONTROL+I). Divide a given number by twelve. 
Store (CONTROL+O). Modify a cash flow amount in the Cash Flow J index. 
Recall. Hot key L. Recall any value in any register. 
Calculate. Hot key K. Calculate the value of any of the Five Basic Registers. 
Clear Financial (CONTROL+F). Clear values in a financial register. 
General Procedures for the Business Calculator 
In the Business Calculator, there are a number of Standard Calculator procedures you can perform. To find the steps for choosing a memory function or modifying entries or operations, go to Procedures for the Standard Calculator.
The general procedure for using the Business Calculator:
1.	Clear the Register by pressing CONTROL+F.
2.	Enter or store a number.
3.	Specify the desired Register.
4.	Repeat Steps 2 and 3, where appropriate.
5.	Calculate. You can do this in one of two ways:
If you are using one of the Five Basic Registers, press the hot key K, followed by the desired Register hot key.
Otherwise, press a desired calculation-based hot key.
To recall the number(s) stored in a register:
Press L for Recall, then press the hot key for the desired register.
To enter consecutive cash flows of equal amounts:
1.	Enter the cash flow, press the cash flow hot key J.
2.	Enter the number of times to repeat this amount.
3.	Press Consecutive Cash Flow hot key Q.
To store cash flows occurring at regular intervals: 
Enter the amount of a cash flow followed by the hot key H. Repeat until the last cash flow. 
To modify a cash flow amount in the Cash Flow index: 
1.	Enter the desired index by pressing hot key O. 
2.	Enter the new amount. 
3.	Press CONTROL+O, followed by O.
Photocopier Application
The Photocopier application scans a page, then copies and prints it in whatever quantity you specify, eliminating the need to stand at a physical photocopier.
The general steps for using this application are: launch the application, set the Photocopier options, set the printer options, then make copies. If you set many of the options the first time you launch this application, you may not need to do it again for subsequent photocopying jobs.
When you launch Photocopier you open the Copy Utility dialog box. There are two menus in this dialog box, File and Help, along with 11 other settings.
Note: You can set a button on your scanner to directly scan and open this application. For details, go to Configuring Scanner Buttons in Chapter 8, Scanning and Recognition.
To specify or modify Photocopier options:
An ideal time to set the Photocopier options is when you launch the application for the first time. While you would want some of the options to change with each job, there may be some, such as Type and Resolution, that you can keep constant. Once you set the options you want for the first job, Kurzweil 1000 saves and presents these settings for subsequent jobs.
In the Copy Utility dialog you can do the following:
	Type the desired Number of Copies (mnemonic ALT+N). The default is 1.
	Set the Brightness (ALT+B). Type a value between 0 and 100. The default is 50.
	Specify the scanning Type (ALT+T): Black and White, Gray, or Color. The default is Black and White.
	Specify the Resolution (ALT+T): 200 or 300 dots per inch. The default is 300.
	Select the Original Size (ALT+O) of the document: Letter, A5, Legal, Executive, A5, B5, Envelope #10, Envelope DL, or Custom Page Size. For Custom Page Size, specify Page Width (ALT+W) and Page Height (ALT+H).
	Indicate the Copy Size (ALT+S): Match the Original Size of the document or expand the size to Fit the Printed Page. The default is Match to Original Size.
You are ready to specify printer settings and make copies.
You can also apply your changes and exit the Photocopier application without making copies at this point. 
To specify printer settings:
1.	From the File menu in the Copy Utility dialog, select Print Setup (ALT+F then S).
2.	In the Printer Setup dialog that opens, you can do the following:
Select the printer from the Printer list (mnemonic P).
Set the Page Orientation (mnemonic O) to Portrait or Landscape. 
Select Paper Source (mnemonic S) and Paper Size (mnemonic Z). These options depend on your printer:
3.	When you are done, press ENTER to apply the settings and return to the Copy Utility dialog where you can change the Photocopier options and make copies.
To make copies:
Choose the Make Copies command from one of two places:
•	In the Copy Utility dialog, by using the Make Copies command (mnemonic M) or by pressing the F9 key. 
•	From the File menu in the Copy Utility dialog (ALT+F+M).
To cancel the process and close the dialog, use the Cancel command (mnemonic C) or press ESCAPE.
Fax Application
The Fax application faxes a file or pages you scan to a recipient. It can also receive incoming faxes. In case of a busy signal, the application automatically resends based on a user-specified number of retries. It’s also possible to save your fax to send later.
Where can you find the faxes you’ve received or sent? Find incoming faxes in the Received subfolder, and all completed fax jobs in the Sent subfolder. Both subfolders are in the Fax folder in the Kurzweil 1000 document Home folder.
There is also an Address Book. Each time you fill out a fax cover sheet, the application saves the new contact information in the address book. In the Address Book, you can add, edit, or remove contacts, as well as select a contact to whom you want to send a fax.
Note: You can set a button on your scanner to directly scan and open this application. For details, go to Configuring Scanner Buttons in Chapter 8, Scanning and Recognition.
To fax:
Ensure that you have a modem and telephone connection.
There are three ways to fax:
	Send just a cover page.
	Send a document that you scan in.
	Send a file from an application.
For the first two options, select Fax from the File Launch submenu (ALT+F+L then letter X).
When you launch the Fax application, its window opens, containing two menus, File and Help, along with a status message box.
If you intend to fax a file from another application, open the file in the application and select KESI FAX printer from the application’s Print menu. This opens the Kurzweil 1000 Fax application dialog box, in which you can specify a recipient and send the document.
Specifying Your Fax Preferences
The first time you use this application, it’s a good idea to set your preferences and some of the constant information you’ll use for faxing. This includes your name and phone number. 
To specify your Fax preferences:
In the Fax application, open the File menu and select Preferences (ALT+F+P). In the Preferences dialog, you can do the following:
	Type your Name (ALT+N), your Company Name (ALT+C), your Fax Number (ALT+F), and your Phone Number (ALT+P).
	Set the desired Scanner Margins: Back (ALT+B), Front (ALT+O), Left (ALT+L), and Right (ALT+I).
	Set the Prefix for Dialing (ALT+X). This can be the number needed for an outside line, for instance.
	Set the number of Automatic Retries you want the application to perform when it receives a busy signal. The default is 5 retries.
	Set the number of rings in the Receive Fax list box (ALT+E). You can set the application to answer the phone upon 1 to 6 rings, or set it to not receive faxes at all by selecting Disable. The default is 2 Rings. By setting the number of rings, you also enable the application to receive incoming faxes.
	Set the Status Interval (ALT+S) that you want Kurzweil 1000 to use to announce status messages for the current Fax job. The default is Disabled. Use the UP/DOWN ARROW keys to select an interval of either every 5, 10, 30 or 60 seconds. In the disabled state, you can press the SPACE bar to hear the current status message.
Modifying and Sending a Fax Cover Page
You can include a cover page for any of your faxes or send it alone. When you send an open file or a document that you are scanning, the cover page is not necessary.
To modify and send a Cover Page:
1.	Select New from the Fax application File menu (ALT+F+N) to open the Cover Page dialog.
2.	In the Cover Page dialog, you can do the following:
Type the Recipient name (ALT+R). The Fax application tracks the last 20 recipient names. If you have existing recipients, you can use the UP/DOWN ARROW keys to select one from the list.
Select Yes in the Use Cover Page (ALT+U) box.
Type the Number to Call (ALT+N). If you select an existing recipient, Kurzweil 1000 fills in this information for you.
Type the recipient’s Company name (ALT+P). If you select an existing recipient, Kurzweil 1000 fills in this information for you.
Type the Subject (ALT+S) and the Message (ALT+M). The Message is required if all you are sending is the cover page.
Note: Your message can have multiple lines. Use the ENTER key to go to the next line. When you are done, press the TAB key to go to the OK command.
If you want, you can spell check the cover page. For more information, review the next procedure, To spell check a cover page.
Press ENTER the key.
3.	Choose Send from the Fax File menu (ALT+F+D) or press the F8 key.
When a job is done, you’ll hear "Send Complete."
Note: You can also use Address Book from the Tools menu when sending a fax. Go to the subsection, Using the Address Book for details.
To spell check a cover page:
In the Fax Cover Sheet dialog, open the Spell Check dialog (ALT+T+C). 
When the Spell Check dialog opens, your cursor is in the replacement box which lists any possible replacements for the first unknown word the spell checker encounters. Press the UP/DOWN Arrow keys to move through the list of replacements. In some cases, there may not be a suggested replacement. 
In addition to the replacement box, this dialog contains seven commands: Replace, Replace All, Spell Word, Ignore, Ignore All, Add to Word List and Cancel. 
Notes: 
•	The FAX spell checker uses the spelling properties (Prefix, Capitalized, and so on) as set in the Kurzweil 1000 Spell Check Properties dialog. There is no Properties button in the FAX Spell Check dialog. There is also no Read Context button as there is in the Kurzweil 1000 Spell Checker.
•	The spell checker checks only the content in the Message, and it checks all of the content regardless of the initial position of the cursor.
•	The Replace All command affects only the current cover sheet, and replacements are not added to the list of permanent corrections.
For more information on spell checking, go to Using the Spell Checker in Chapter 9, Editing.
Faxing a Document that You are Scanning
1.	In the Fax application, choose Scan from the Fax File menu (ALT+F+S) or press the F9 key.
Note: When you scan using the Fax application, Kurzweil 1000 uses your default scanning settings. Once the send command is successful, the system deletes the scanned files.
2.	In the Cover Page dialog box that opens, you can do the following:
Specify the Recipient name (ALT+R). 
Select Yes or No in the Use Cover Page (ALT+U) box. When faxing a document that you are scanning, it’s not necessary to use a cover page.
Specify the Number to Call (ALT+N). This is a required setting. If you select an existing recipient, Kurzweil 1000 fills in this information for you.
Specify the recipient’s Company name (ALT+P). 
Type the optional Subject (ALT+S) and/or Message (ALT+M). From the Message box, press the TAB key to go to the OK command.
Press ENTER.
3.	Choose Send from the Fax File menu (ALT+F+D) or press the F8 key.
When a job is done, you’ll hear "Send Complete."
Faxing a File from Another Application
You can fax documents from other applications, Kurzweil 1000 or Microsoft Word, for example.
1.	In the application, open the file you want to fax.
2.	Choose Print from the application’s File menu, then select KESI FAX.
3.	In the Cover Page dialog box that opens, you can do the following.
Specify the Recipient name (ALT+R). 
Select Yes or No in the Use Cover Page (ALT+U) box. When faxing a file, it’s not necessary to use a cover page.
Specify the Number to Call (ALT+N). This is a required setting. If you select an existing recipient, Kurzweil 1000 fills in this information for you.
Specify the recipient’s Company name (ALT+P). 
Type the optional Subject (ALT+S) and/or Message (ALT+M). From the Message box, press the TAB key to go to the OK command.
Press ENTER.
4.	Choose Send from the Fax File menu (ALT+F+D) or press the F8 key.
When a job is done, you’ll hear "Send Complete."
Hearing the Status of a Fax in Progress
Press the SPACEBAR key.
Receiving Incoming Faxes
You can have the Kurzweil 1000 Fax application accept incoming faxes by setting the number of rings in the Fax Preference dialog. For instructions, go to Specifying Your Fax Preferences. 
When there’s an incoming fax, the program answers the phone in the number of rings you specified. It then receives and converts the pages into a TIFF file and places it in the Received subfolder of the Fax folder.
To enable Kurzweil 1000 to receive incoming faxes:
1.	Open the File menu and select Preferences (mnemonics ALT+F, then P). 
2.	Specify the number of rings in the Receive Fax list box (ALT+E) to 1, 2, 3, 4, 5, or 6 rings.
To open and read received faxes: 
1.	Choose Open from the Kurzweil 1000 File menu (ALT+F+O).
2.	Press SHIFT+TAB and use the ARROW keys to go to the "Fax" folder in the Kurzweil 1000 Home folder.
3.	Use the TAB key to find and select the fax you want. 
4.	Press ENTER.
Kurzweil 1000 begins reading.
Saving a Fax Job for Sending Later
Choose Exit from the File menu (ALT+F+X). Kurzweil 1000 asks if you want to save the job. If you answer in the affirmative, the next time you open the Fax application and try to scan or send a fax, the system asks if you want to send the saved faxes. To open the saved job, choose Edit from the Fax File menu (ALT+F+E).
Cancelling a Fax Job
You can use the DELETE key to cancel a fax.
Using the Fax Address Book
The FAX address book lets save important contact information, and make it easily available during FAXing.
To open the Address Book dialog:
In the Fax Application window, open the Tools menu and select Address Book. The mnemonics is ALT+T+A. Or press the shortcut key, F3.
Your cursor is in the Address List.
To add new contact information:
In the Address Book dialog, press CONTROL+N. This shortcut selects the New option from the File menu.
The Fax Address Record dialog opens. Enter the desired Contact name, Fax Number and Company name. Then press ENTER.
The application adds the new contact information to the Address List.
To edit existing contact information:
1.	In the Address list of the Address Book dialog, go to the contact you want to edit.
2.	Press CONTROL+E. This shortcut selects the Edit command from the File menu.
3.	In the Fax Address Record dialog that opens, you can use the TAB and SHIFT+TAB keys to go to the field you want to edit. You can also do any of the following: press ALT+T for the Contact field, ALT+F for the Fax Number field, or ALT+P for the Company name field.
4.	Press ENTER.
To delete a contact:
1.	In the Address List in the Address Book dialog, go to the desired contact.
2.	Press CONTROL+DELETE. This shortcut selects the Delete command from the File menu.
To sort the Address List:
Be sure your cursor is in the Address Book.
To sort by ascending alphabetical order for contacts: press F3.
To sort by descending order for contacts: press F4.
To sort by ascending order for companies: press F5.
To sort by descending order for companies: press F6.
To search for a specific contact:
In the Address Book dialog, go to the Contact or Company Contains box. Type in the desired information, then TAB to the Address List.
To send a fax to an Address Book contact:
Do one of the following:
From the Address Book dialog, press CONTROL+S. This opens the Cover Sheet dialog with the contact information in the Recipient, Number to Call and Company fields already filled out. Proceed to send the fax.
Or if you have the Cover Sheet dialog open, press F3 to open the Address Book. Select the desired contact from the Address List. Press ENTER. The application automatically fills in the desired contact information into the Cover Sheet. Proceed to send the fax.
Managing Your Applications with the Launch Menu
You can set up the Launch menu to include the applications you use most often. The mnemonic for the Launch menu is L. The items on this menu are:
	Add (mnemonic A).
	Change (mnemonic C).
	Delete (mnemonic D).
	A variable-length list of items corresponding to all the applications you have added. 
Adding an Application 
1.	Choose Add from the Launch menu. A dialog appears, and you are positioned in the Launch Menu Name text field (mnemonics ALT+M). 
2.	In the Launch Menu Name text field, type a name that references the application. This name will appear on the Launch menu. 
Make sure you include an ampersand before the letter you’d like to use as the mnemonic for the name. For example, to include an item called WordPad, using a mnemonic of P, you would type Word&Pad.
3.	TAB to move to the Program Name box (mnemonic ALT+P). 
In the Program Name box, you can type the full path for the application, including the drive designator. For the WordPad example, the path might be:
C:\Program Files\Accessories\WordPad.exe
As with other file name text fields, you can type an asterisk or press CONTROL+E to complete the next level of the path.
Searching for the Application to Add
You can also search your system to find the application you’d like to add. To search for an application, enter its name in the Program Name field and press ALT+S. 
For example, if you want to search for Notepad, enter either notepad or notepad.exe as the Program Name, and then press ALT+S. When Kurzweil 1000 finds the first occurrence of that file name on your system, and the entire path for the application appears in the Program Name field.
You can also use the Program Name control as a list and select the name of the program on your system. The list contains the names of a few widely used applications. Each item contains a description for the application, followed by its executable name in parentheses. You can select the application you want from this list, and then press ALT+S to search for the application.
To browse, type ALT+B or activate the Browse button. The file dialog opens with a list of executable files only (.exe, .com, and .bat files). You can select only one such file, using the folder tree if needed, to switch directories. Once you select a file, control returns to the Launch dialog, and the Program Name text field contains the entire path for the executable.
Once you have set up the Program Name field, TAB to the Command Line Arguments text field (mnemonic ALT+A). You can enter any command line arguments for the application here.
If you specify that a document is required for the application, as described below, the document name will be appended to the command line automatically, unless you specify a wildcard for the document name. The wildcard for the document name is $1.
For example, if the application requires a document and you specify -c as the command line argument, the actual command line might be -c my_doc.txt. If you enter something like -F$1 -c in the Command Line Arguments field, the actual command line might be something like 
-Fmy_doc.txt -c.
TAB again to move to the Document Required list (mnemonic ALT+D). Enable this feature if Kurzweil 1000 will pass the current document to the launched application. 
If you enable the Document Required feature, the application will appear on the Launch menu only if a document is open. If you do not enable it, the application will always appear on the Launch menu.
Tabbing again brings you to the Minimize on Launch list (mnemonics ALT+Z). Enable this feature if you want Kurzweil 1000 minimized when you launch the application. If you are using a screen reader, or if the launched application uses speech, it’s best to enable it to avoid speech conflicts. In this case, you’ll need to press Control Tab to return to Kurzweil 1000 when you’re done with the application you’ve launched. If you disable this feature, Kurzweil 1000 maintains control of the text to speech engine, and it will be the current application when you exit from the application you’ve launched.
If the Document Required option is enabled, then two other options are also available: Convert if necessary and Format.
If enabled, Convert if necessary (mnemonic C) checks to see if the current file matches a specific format. If not, the system performs an automatic Save As, using the same document name and folder, but an appropriate extension. The application is then launched, passing the new and converted file name as an argument.
The second item, Format, is active only if Convert if necessary is enabled. This specifies the format to convert to, using the short format list set up in the Save As dialog.
If a document is converted, a rewritten version of the document is created in the same folder as the current document. When you close the launched application and return to Kurzweil 1000, the open document is the converted one, not the original.
Changing Applications
To change the setup for an application you’ve already added to the Launch menu, open the Launch menu and choose Change (mnemonic C). This brings up a list of applications you have added. Choose the application you want to change and the Launch dialog again appears, allowing you to change the settings for that application.
Deleting Applications 
To delete an application from the Launch list, open the Launch menu and choose Delete (mnemonic D). This brings up a list of applications you have added. Select the application you want to delete, then press ENTER.
Working with Applications You’ve Added
Once you’ve added an application, you can launch it by selecting its name from the Launch menu. If a document is required, Kurzweil 1000 checks whether the active document should be saved. If you saved previously, the system saves it again automatically. Otherwise, the Save As dialog appears, allowing you to select a file name and format. Be sure to use a format that the application you are launching understands.